How To Fix KM725 - Document type with external number assignment not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 725

• Message text: Document type with external number assignment not allowed

What causes this issue?

You want to post plan data from company code &V2& for fiscal year &V3&
with document type &V1&. However, number range maintenance contains a
setting that document numbers have to be assigned externally for
document type &V1& in company code &V2& and fiscal year &V3&.

System Response

At present, it is not possible to specify an external document number
in the planning transactions. The plan data cannot be posted.

How to fix this error?

Choose a combination of document type, company code and fiscal year
with internal number assignment.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM725 - Document type with external number assignment not allowed ?

  The SAP error message KM725, which states "Document type with external number assignment not allowed," typically occurs when you are trying to create or post a document using a document type that is configured to use external number assignment, but the system is not set up to allow this for the specific transaction or document type you are using.
  Cause:
  
  Document Type Configuration: The document type you are using is configured for external number assignment, but the system settings or the specific transaction do not support this configuration.
  Number Range Assignment: The number range for the document type may not be properly defined or activated for external number assignment.
  Transaction Type: Certain transactions may not allow external number assignment for specific document types due to business rules or system settings.
  
  Solution:
  
  
  Check Document Type Configuration:
  
  Go to the configuration settings for the document type in transaction code OBD2 (for document types related to accounting) or OBA7 (for document types related to other areas).
  Ensure that the document type is set up correctly for external number assignment.
  
  
  
  Review Number Range Settings:
  
  Use transaction code SNRO to check the number range object associated with the document type.
  Ensure that the number range is defined and that it allows for external number assignment.
  If necessary, create or adjust the number range to allow for external assignment.
  
  
  
  Check Transaction Settings:
  
  Verify if the specific transaction you are using allows for external number assignment with the document type in question.
  If the transaction does not support it, consider using a different document type that is configured for internal number assignment or check if there are any user exits or enhancements that can be applied.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP Basis or functional team to understand the implications of changing document type settings or number range configurations.
  
  
  
  Testing:
  
  After making any changes, perform a test to ensure that the error no longer occurs and that the document can be created or posted successfully.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  OBD2 - Configuration for document types.
  SNRO - Number range object maintenance.
  OBA7 - Configuration for document types in financial accounting.
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on document type configurations.
  
  
  User Roles and Authorizations: Ensure that the user has the necessary authorizations to create or post documents with the specified document type.
  
  
  By following these steps, you should be able to resolve the KM725 error and successfully process your documents in SAP.