How To Fix KM686 - Account &1 is a balance sheet account

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 686

• Message text: Account &1 is a balance sheet account

What causes this issue?

Account &V1& is a balance sheet account. You cannot use balance sheet
accounts when you copy costs and revenues.

System Response

The function was terminated.

How to fix this error?

Correct your entries.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM686 - Account &1 is a balance sheet account ?

  The SAP error message KM686 indicates that the account you are trying to use is a balance sheet account, which typically means that it cannot be used in the context you are attempting. This error often arises in scenarios involving financial postings, such as when trying to post to a profit and loss account or when performing certain types of transactions that are not compatible with balance sheet accounts.
  Cause:
  
  Account Type Misuse: The account you are trying to post to is classified as a balance sheet account (e.g., asset, liability, or equity account) but the transaction you are attempting to perform is meant for profit and loss accounts (e.g., revenue or expense accounts).
  Configuration Issues: There may be configuration settings in the chart of accounts or in the account type settings that are causing this error.
  Posting Logic: The logic of the transaction you are trying to execute may not allow for balance sheet accounts to be used in that context.
  
  Solution:
  
  Check Account Type: Verify the account type in the SAP system. Ensure that you are using the correct account for the type of transaction you are trying to perform. If you need to post to a profit and loss account, make sure you are using an appropriate account.
  Review Transaction Type: Ensure that the transaction you are trying to execute is appropriate for the account type. If you are trying to post expenses or revenues, make sure you are using the correct profit and loss accounts.
  Consult Configuration: If you believe the account should be usable in the context you are trying, consult with your SAP configuration team to review the settings for the chart of accounts and account types.
  Use Alternative Accounts: If the account is indeed a balance sheet account and cannot be changed, consider using an alternative account that is designated for the type of transaction you are attempting.
  
  Related Information:
  
  SAP Documentation: Refer to SAP's official documentation for more details on account types and their usage.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., FS00 for account master data) to check account settings.
  User Roles and Permissions: Ensure that you have the necessary permissions to post to the accounts in question.
  Consult SAP Notes: Check SAP Notes for any known issues or additional guidance related to this error message.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team or consult with an SAP expert for further assistance.