How To Fix KM687 - Account &1 is not a balance sheet account

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 687

• Message text: Account &1 is not a balance sheet account

What causes this issue?

Account &V1& is not a balance sheet account. You can only use balance
sheet accounts when you copy balance sheet balances.

System Response

The function was terminated.

How to fix this error?

Correct your entries.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM687 - Account &1 is not a balance sheet account ?

  The SAP error message KM687 indicates that the account specified (denoted by &1) is not a balance sheet account. This error typically arises in the context of financial transactions or postings where a balance sheet account is expected, but the account being used is classified as a profit and loss account or another type of account.
  Cause:
  
  Account Type Misconfiguration: The account in question is not set up as a balance sheet account in the SAP system. This could be due to incorrect configuration in the chart of accounts.
  Transaction Type Mismatch: The transaction being processed requires a balance sheet account, but the user has selected or entered a profit and loss account or another type of account.
  Posting Logic Error: The logic in the program or transaction may be incorrectly attempting to post to an account that is not intended for balance sheet entries.
  
  Solution:
  
  
  Check Account Configuration:
  
  Go to the account master data in SAP (transaction code FS00).
  Verify that the account is correctly configured as a balance sheet account. The account type should be set to "Balance Sheet" (typically, this is indicated by the account type 'A' for asset accounts or 'L' for liability accounts).
  If the account is incorrectly classified, you may need to change its type or create a new account that is correctly classified.
  
  
  
  Review Transaction:
  
  Ensure that the transaction you are trying to execute is appropriate for the account type you are using. If the transaction requires a balance sheet account, make sure to select an appropriate account.
  If you are using a custom program or transaction, check the logic to ensure it is correctly identifying and using balance sheet accounts.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP support team to understand the specific requirements for the transaction you are attempting to execute.
  
  
  
  User Training:
  
  If users are frequently encountering this error, consider providing training on the correct use of accounts in financial transactions to prevent future occurrences.
  
  
  
  Related Information:
  
  Account Types in SAP: Understanding the different account types (balance sheet vs. profit and loss) is crucial for proper financial reporting and transaction processing.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FS00 (to manage account master data) and FB50 (for general ledger postings) to navigate and resolve issues effectively.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as there may be known issues or fixes provided by SAP.
  
  If the issue persists after checking the account configuration and transaction type, it may be beneficial to engage with your SAP support team for further investigation.