How To Fix KM625 - Data record was posted in document &1

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 625

• Message text: Data record was posted in document &1

What causes this issue?

Data record was posted in document &V1&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

For more details, see "Extras -> Logs -> Document display".

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM625 - Data record was posted in document &1 ?

  The SAP error message KM625 ("Data record was posted in document &1") typically occurs in the context of the Controlling (CO) module, particularly when dealing with cost allocations or postings in the system. This error indicates that there is an issue with the data record that has already been posted in a specific document, which prevents further processing or changes.
  Cause:
  
  Duplicate Posting: The error may arise if there is an attempt to post a record that has already been recorded in the specified document.
  Incorrect Document Status: The document may be in a status that does not allow further modifications or postings.
  Data Integrity Issues: There may be inconsistencies or integrity issues with the data being processed, such as missing or incorrect references.
  Authorization Issues: The user may not have the necessary permissions to modify or post data related to the document.
  
  Solution:
  
  Check Document Status: Verify the status of the document referenced in the error message. Ensure that it is not locked or in a status that prevents further postings.
  Review Previous Postings: Look into the document to see if the data record has already been posted. If it has, you may need to adjust your posting logic to avoid duplicates.
  Data Validation: Ensure that all required fields and references are correctly filled out and that there are no inconsistencies in the data being posted.
  Authorization Check: Confirm that the user has the necessary authorizations to perform the action. If not, contact your SAP security administrator to obtain the required permissions.
  Consult SAP Notes: Check the SAP Support Portal for any relevant notes or updates that may address this specific error message. There may be patches or updates that resolve known issues.
  Debugging: If the issue persists, consider using transaction codes like SE80 or SE37 to debug the program or function module that is generating the error. This may provide more insight into the root cause.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KSB1 (Actual Line Items), KOB1 (Order Line Items), and KSV5 (Display Plan/Actual Comparison) to analyze postings and documents.
  SAP Documentation: Refer to SAP Help documentation for detailed information on the Controlling module and error handling.
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, providing additional insights or solutions.
  
  If the problem persists after trying the above solutions, it may be beneficial to involve your SAP support team or a consultant with expertise in the CO module for further assistance.