How To Fix KM596 - You are not authorized to display version &1

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 596

• Message text: You are not authorized to display version &1

What causes this issue?

You do not have display authorization for data in version &V1&.

System Response

Processing was terminated.

How to fix this error?

To execute this transaction, you require data display authorization
(activity 03) ledger &V2&, record type &V3& and version &V1& in
authorization object G_GLTP.
Contact the person responsible for issuing system authorizations.
System-Berechtigungen.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM596 - You are not authorized to display version &1 ?

  The SAP error message KM596, which states "You are not authorized to display version &1," typically occurs when a user attempts to access a version of a document or object in the Knowledge Management (KM) module of SAP, but lacks the necessary authorizations to do so.
  Cause:
  
  Authorization Issues: The user does not have the required authorization to view the specific version of the document or object. This could be due to missing roles or permissions in the user's profile.
  Document Versioning: The version of the document may have specific access restrictions that prevent certain users from viewing it.
  Object Locking: The document or object may be locked by another user or process, which can also lead to access issues.
  
  Solution:
  
  
  Check User Roles and Authorizations:
  
  Go to transaction code SU01 to check the user profile.
  Verify that the user has the necessary roles assigned that include access to the KM objects and versions.
  Ensure that the user has the appropriate authorizations for the specific document type and version.
  
  
  
  Review Document Access Settings:
  
  Check the access settings for the specific document version in question. This can be done in the KM administration area.
  Ensure that the document is not restricted to certain user groups or roles that do not include the user trying to access it.
  
  
  
  Consult with Security Administrator:
  
  If you are not able to resolve the issue, consult with your SAP security administrator or basis team. They can help identify any missing authorizations or roles and make the necessary adjustments.
  
  
  
  Check for Document Locking:
  
  If the document is locked, you may need to wait until it is released or contact the user who has locked it to request access.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  SU01 - User Maintenance
  PFCG - Role Maintenance
  KM Administration - For managing Knowledge Management settings.
  
  
  
  Authorization Objects: 
  
  Familiarize yourself with relevant authorization objects related to Knowledge Management, such as S_KM_DOC for document access.
  
  
  
  SAP Notes: 
  
  Check SAP Notes for any known issues or updates related to KM596 or document access issues.
  
  
  
  Documentation: 
  
  Review SAP Help documentation for Knowledge Management to understand the authorization concepts and best practices.
  
  
  
  By following these steps, you should be able to identify and resolve the authorization issue causing the KM596 error message.