How To Fix KM595 - You are not authorized to change version &1

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 595

• Message text: You are not authorized to change version &1

What causes this issue?

For version &V1&, you only have display authorization. You do not have
authorization to change data in version &V1&.

System Response

The data in version &V1& is not ready for input.

How to fix this error?

To execute this transaction, you require authorization to change
(activity 02) data for ledger &V2&, record type &V3& and version &V1&
in authorization object G_GLTP.
Contact the person responsible for issuing system authorizations.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM595 - You are not authorized to change version &1 ?

  The SAP error message KM595, which states "You are not authorized to change version &1," typically occurs when a user attempts to modify a version of a document or object in SAP for which they do not have the necessary authorization. This can happen in various SAP modules, particularly in Knowledge Management (KM) or Document Management System (DMS).
  Cause:
  
  Authorization Issues: The user lacks the required authorization to change the specified version of the document or object.
  Role Configuration: The user's role may not include the necessary permissions to perform version changes.
  Object Locking: The object may be locked by another user or process, preventing changes.
  Version Control Settings: The system settings for version control may restrict certain users from making changes.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to see which authorization check failed.
  Review the user's roles and authorizations in transaction code PFCG to ensure they have the necessary permissions to change the version.
  
  
  
  Modify Roles:
  
  If the user lacks the required authorization, a security administrator should modify the user's role to include the necessary permissions. This may involve adding specific authorization objects related to version management.
  
  
  
  Consult with Security Team:
  
  If you are not an administrator, contact your SAP security team to review and adjust your authorizations as needed.
  
  
  
  Check Object Locking:
  
  Verify if the object is locked by another user. You can use transaction code SM12 to check for locks and release them if necessary.
  
  
  
  Review Version Control Settings:
  
  Ensure that the version control settings in the system allow the user to make changes. This may involve checking configuration settings in the relevant module.
  
  
  
  Documentation and Training:
  
  Ensure that users are trained on the proper procedures for handling versions and understand the authorization requirements.
  
  
  
  Related Information:
  
  Authorization Objects: Common authorization objects related to document management and version control include S_DOKU_AUTH and S_DOKU_VERS.
  Transaction Codes:
  
  SU53: Display authorization check.
  PFCG: Role maintenance.
  SM12: Display and manage locks.
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message.
  
  If the problem persists after checking these areas, it may be necessary to consult SAP support for further assistance.