How To Fix KM397 - No authorization for ledger &1, version &2, record type &3

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 397

• Message text: No authorization for ledger &1, version &2, record type &3

What causes this issue?

To execute this report, you need authorization for ledger &V1& version
&V2& and record type &V3&. As you do not have these authorizations, you
cannot execute this report.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Authorization for authorization object G_GLTP can be obtained from your
systems administrator.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM397 - No authorization for ledger &1, version &2, record type &3 ?

  The SAP error message KM397 indicates that a user does not have the necessary authorization to access a specific ledger, version, or record type in the Controlling (CO) module. This error typically arises when a user attempts to perform an action that requires access to a particular ledger or version that they are not authorized to view or modify.
  Cause:
  
  Missing Authorizations: The user does not have the required authorizations assigned in their user profile for the specified ledger, version, or record type.
  Incorrect Role Assignment: The roles assigned to the user may not include the necessary permissions for the specific ledger or version.
  Configuration Issues: There may be configuration settings in the authorization objects that restrict access to certain ledgers or versions.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to see which authorization checks failed. This will provide insight into what specific authorizations are missing.
  Review the user’s roles and profiles in transaction SU01 (User Maintenance) or PFCG (Role Maintenance).
  
  
  
  Modify Roles:
  
  If the user lacks the necessary authorizations, you may need to modify their roles or create a new role that includes the required authorizations for the ledger, version, and record type.
  Ensure that the authorization objects related to Controlling (e.g., K_CCA, K_CCA_VERS, etc.) are included in the role.
  
  
  
  Consult with Security Team:
  
  If you do not have the necessary permissions to change roles or authorizations, contact your SAP security team or administrator to request the required access.
  
  
  
  Testing:
  
  After making changes to the user’s authorizations, have the user log out and log back in to test if the issue is resolved.
  
  
  
  Related Information:
  
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects for Controlling, such as:
  
  K_CCA (Cost Center Accounting)
  K_CCA_VERS (Cost Center Accounting Version)
  K_CCA_RTYPE (Cost Center Accounting Record Type)
  
  
  
  Transaction Codes:
  
  SU53: Display Authorization Check
  SU01: User Maintenance
  PFCG: Role Maintenance
  
  
  
  Documentation: Refer to SAP documentation or your organization’s internal guidelines for managing user roles and authorizations in SAP.
  
  
  By following these steps, you should be able to identify the cause of the KM397 error and implement a solution to resolve it.