How To Fix KJ494 - Plan costs < actual costs. Method of apportionment not applicable (&,&)

SAP Error Message - Details

• Message type: E = Error

• Message class: KJ - Cost Object Controlling for Make-to-Order Production

• Message number: 494

• Message text: Plan costs < actual costs. Method of apportionment not applicable (&,&)

What causes this issue?

The system is attempting to apportion a reserve to line IDs. It uses
the difference between planned costs and actual costs as equivalence
numbers for the apportionment. This procedure only functions if the
planned costs are greater than the actual costs.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

The letter pair in parentheses can take on the following values:
(K R) Reserves for unrealized costs
(P P) Reserves for commissions/complaints

System Response

How to fix this error?

Do one of the following:
Correct the planned costs
Select another apportionment method in the valuation method
Set the indicator <LS>Other apportionment</> in the valuation method

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KJ494 - Plan costs < actual costs. Method of apportionment not applicable (&,&) ?

  The SAP error message KJ494 indicates that there is a discrepancy between planned costs and actual costs in a cost planning scenario. Specifically, it suggests that the planned costs are less than the actual costs, and the method of apportionment being used is not applicable in this context.
  Cause:
  
  Cost Planning Issues: The planned costs for a particular cost object (like a project, order, or cost center) are set lower than the actual costs incurred. This can happen due to incorrect planning or changes in project scope that were not reflected in the cost plan.
  Method of Apportionment: The method of apportionment defined in the system may not be suitable for the current situation. This could be due to the configuration of the cost planning or the specific characteristics of the cost object.
  Data Entry Errors: There may be errors in data entry, such as incorrect actual costs being recorded or planned costs not being updated to reflect changes.
  
  Solution:
  
  Review Cost Planning: Check the cost planning for the relevant cost object. Ensure that the planned costs are realistic and reflect the expected expenses. Adjust the planned costs if necessary.
  Check Apportionment Method: Review the method of apportionment being used. Ensure that it is appropriate for the type of costs and the context of the cost object. If necessary, change the method of apportionment to one that is applicable.
  Correct Data Entry: Verify the actual costs entered in the system. If there are discrepancies, correct them to ensure that the actual costs reflect the true expenses incurred.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on the error message and the context in which it occurs. This can provide insights into configuration settings or best practices.
  Engage with SAP Support: If the issue persists and cannot be resolved through the above steps, consider reaching out to SAP support for assistance. They can provide more detailed troubleshooting based on your specific system configuration.
  
  Related Information:
  
  Cost Object Types: Understand the different types of cost objects in SAP (e.g., cost centers, internal orders, projects) and how they relate to cost planning and actual costs.
  Cost Planning Transactions: Familiarize yourself with the relevant SAP transactions for cost planning and reporting, such as KP06 (Cost Center Planning) or CJ40 (Project Planning).
  Configuration Settings: Review the configuration settings in the SAP system related to cost planning and apportionment methods to ensure they align with your organization's financial processes.
  
  By addressing the underlying causes and following the suggested solutions, you should be able to resolve the KJ494 error message effectively.