How To Fix KJ356 - First cancel settlement

SAP Error Message - Details

• Message type: E = Error

• Message class: KJ - Cost Object Controlling for Make-to-Order Production

• Message number: 356

• Message text: First cancel settlement

What causes this issue?

You are attempting to delete the <DS:GLOS.results_analysis_data>results
analysis data</> for a specific object. However, results analysis data
has already been settled for this object. To avoid inconsistent data,
you must first reverse the settlement before you can delete the results
analysis data.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Reverse the settlement.
Delete the results analysis data.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KJ356 - First cancel settlement ?

  The SAP error message KJ356, which states "First cancel settlement," typically occurs in the context of controlling (CO) and project systems (PS) when there is an attempt to settle a project or internal order that has already been settled. This error indicates that the system requires you to reverse or cancel the previous settlement before you can proceed with a new settlement.
  Cause:
  
  Previous Settlement Exists: The primary cause of this error is that the project or internal order has already been settled in a previous transaction. SAP does not allow multiple settlements for the same period without first canceling the previous one.
  Incorrect Sequence of Transactions: Attempting to settle an order or project without following the correct sequence of operations can lead to this error.
  
  Solution:
  To resolve the KJ356 error, you need to follow these steps:
  
  
  Identify Previous Settlements:
  
  Use transaction codes like KOB1 (Order: Actual Line Items) or CJI3 (Project: Actual Line Items) to check the settlement history of the order or project in question.
  
  
  
  Cancel Previous Settlement:
  
  Use transaction code KSV5 (Cancel Settlement) to reverse the previous settlement. You will need to enter the relevant order or project number and the period for which the settlement was done.
  Ensure that you have the necessary authorizations to perform this action.
  
  
  
  Re-Perform Settlement:
  
  After successfully canceling the previous settlement, you can proceed to settle the order or project again using transaction code K settlement or CJ88 (for project settlements).
  
  
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for detailed steps on settlement processes and cancellation procedures.
  Authorization: Ensure that you have the necessary permissions to perform settlement and cancellation actions in SAP.
  Consult with Finance Team: If you are unsure about the implications of canceling a settlement, consult with your finance or controlling team to ensure compliance with accounting practices.
  Transaction Codes:
  
  KOB1: Display Actual Line Items for Orders
  CJI3: Display Actual Line Items for Projects
  KSV5: Cancel Settlement
  CJ88: Settle Projects
  
  
  
  By following these steps, you should be able to resolve the KJ356 error and proceed with your settlement activities in SAP.