How To Fix KI165 - Store a cost element for credit down payments

SAP Error Message - Details

• Message type: E = Error

• Message class: KI -

• Message number: 165

• Message text: Store a cost element for credit down payments

What causes this issue?

You posted a payment to a CO-relevant object (cost center, order, and so
on). The payment is therefore recorded in CO.
If a payment has no order reference, no consumption account can be
derived. Therefore, CO posts the payment under a default cost element
created and stored during Customizing.
You have not yet maintained this default in the system.

How to fix this error?

Maintain the default cost and revenue elements in the Implementation
Guide under "Project System" for controlling area &V1&.
<DS:TRAN.OKEP>Execute function</>

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KI165 - Store a cost element for credit down payments ?

  The SAP error message KI165, which states "Store a cost element for credit down payments," typically occurs in the context of controlling (CO) and financial accounting (FI) when dealing with down payments that are related to cost elements. This error indicates that the system requires a cost element to be assigned for the credit down payment, which is necessary for proper accounting and reporting.
  Cause:
  
  Missing Cost Element: The primary cause of this error is that the system does not have a cost element defined for the credit down payment. This can happen if the configuration for down payments is incomplete or if the relevant cost element has not been assigned in the system.
  Configuration Issues: There may be issues in the configuration of the controlling area or the settings related to down payments in the financial accounting module.
  Transaction Type: The transaction type used for the down payment may not be correctly set up to handle cost elements.
  
  Solution:
  
  
  Define Cost Element:
  
  Go to the transaction code KA01 (Create Cost Element) or KA02 (Change Cost Element) in SAP.
  Ensure that a cost element is created and properly configured for the credit down payments.
  Assign the cost element to the relevant account or transaction type.
  
  
  
  Check Configuration:
  
  Review the configuration settings in the controlling area. You can do this through the transaction code SPRO (SAP Project Reference Object) and navigate to:
  
  Controlling -> Cost Element Accounting -> Master Data -> Cost Elements.
  
  
  Ensure that the settings for down payments are correctly configured.
  
  
  
  Transaction Type Settings:
  
  Check the settings for the transaction type used for the down payment. Ensure that it is set up to allow for the assignment of cost elements.
  You can find these settings in the configuration for financial accounting under Financial Accounting -> Accounts Receivable and Accounts Payable -> Down Payments.
  
  
  
  Consult Documentation: If the issue persists, refer to SAP documentation or consult with your SAP support team for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB70 (Customer Invoice), F-29 (Down Payment), and F-48 (Down Payment Request).
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may resolve the issue.
  User Roles: Ensure that the user has the necessary permissions to create or modify cost elements and related configurations.
  
  By following these steps, you should be able to resolve the KI165 error and ensure that down payments are processed correctly in your SAP system.