How To Fix KI095 - Reversal not possible in CO. CO documents already archived

SAP Error Message - Details

• Message type: E = Error

• Message class: KI -

• Message number: 095

• Message text: Reversal not possible in CO. CO documents already archived

What causes this issue?

You want to reverse document &V1& which was entered on &V2&. However,
because CO documents have been archived since &V2&, you cannot reverse
follow-on documents in CO.

System Response

Reversal is refused.

How to fix this error?

Carry out an inverse posting instead of a reversal.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KI095 - Reversal not possible in CO. CO documents already archived ?

  The SAP error message KI095 ("Reversal not possible in CO. CO documents already archived") typically occurs when you attempt to reverse a CO (Controlling) document that has already been archived. This means that the document is no longer available in the active database, and therefore, the system cannot perform the reversal operation.
  Cause:
  
  Document Archiving: The CO document you are trying to reverse has been archived. Archiving is a process in SAP that moves data from the active database to an archive to improve system performance and manage data volume.
  Reversal Restrictions: Once a document is archived, it is no longer accessible for any operations, including reversals.
  
  Solution:
  
  Check Document Status: Verify if the document you are trying to reverse is indeed archived. You can do this by checking the archive logs or using transaction codes like SARA (Archive Administration) to see the archived documents.
  Unarchive the Document: If you need to reverse the document, you may need to unarchive it. This process can be complex and may require specific authorizations. You can use transaction SARA to manage archiving and unarchiving processes, but be cautious as unarchiving can have implications on system performance and data integrity.
  Consult with SAP Basis Team: If you do not have the necessary permissions or if unarchiving is not feasible, consult with your SAP Basis or technical team. They can assist in determining if the document can be unarchived or if there are alternative solutions.
  Alternative Solutions: If unarchiving is not possible, consider whether you can create a new document to correct the previous entry instead of reversing it. This may involve creating a new CO document that offsets the effects of the archived document.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA: For managing archiving.
  KSB1: For displaying CO document line items.
  KOB1: For displaying CO document postings.
  
  
  Archiving Strategy: Understand your organization's archiving strategy and policies to prevent similar issues in the future.
  Documentation: Review SAP documentation or consult with SAP support for detailed procedures on handling archived documents and the implications of archiving in CO.
  
  Best Practices:
  
  Regularly review and monitor the archiving process to ensure that critical documents are not archived prematurely.
  Maintain a clear communication channel with the finance and controlling teams to understand the implications of archiving on financial reporting and document management.
  
  By following these steps, you should be able to address the KI095 error and manage your CO documents effectively.