How To Fix KH877 - Too many line items (costing-based/as posted)

SAP Error Message - Details

• Message type: E = Error

• Message class: KH - CO-PA Reporting

• Message number: 877

• Message text: Too many line items (costing-based/as posted)

What causes this issue?

You have not restricted the selection criteria enough for the system to
read according to the current structure.

System Response

This could lead to long runtimes, possibly of several hours.

How to fix this error?

You can restrict the data volume further by drilling down further in the
report.
Consider whether the line items should be read anyway.
Recommendation:
If possible, enter a customer, product, company code, distribution
channel and plant (index exists).
Additional recommendation for selecting actual data:
Enter a record type and period/year or a record type and reference
document number. The standard system contains indices for these
combinations.
Additional recommendation for selecting plan data:
Enter a record type and version (index exists). Or: Enter a reference
document number (index exists).
You can restrict the selection further by entering more characteristic
values.
Note the following:
If you want to analyze other combinations of characteristics on a
regular basis, have your system administrator create appropriate indices
for the segment table CE4xxxx (where xxxx = operating concern).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KH877 - Too many line items (costing-based/as posted) ?

  The SAP error message KH877 ("Too many line items (costing-based/as posted)") typically occurs in the context of Costing-based Profitability Analysis (CO-PA) when the system encounters a limit on the number of line items that can be processed or displayed. This can happen during various operations, such as reporting or data extraction, where the volume of data exceeds the predefined limits set in the system.
  Cause:
  
  Exceeding Line Item Limit: SAP has a limit on the number of line items that can be processed in a single operation. This limit can vary based on system configuration and performance considerations.
  High Volume of Data: If you are trying to analyze or report on a large dataset, it may exceed the maximum number of line items allowed for processing.
  Configuration Settings: The system may be configured to restrict the number of line items for performance reasons.
  
  Solution:
  
  Filter Data: Reduce the volume of data being processed by applying filters. For example, narrow down the date range, specific cost centers, or other relevant criteria to limit the number of line items.
  Use Aggregated Reports: Instead of detailed line item reports, consider using aggregated reports that summarize the data, which can help avoid hitting the line item limit.
  Check System Settings: Consult with your SAP Basis or technical team to review the system settings related to line item limits. They may be able to adjust these settings if appropriate.
  Batch Processing: If applicable, consider breaking down the data extraction or reporting into smaller batches to stay within the limits.
  Performance Optimization: Work with your SAP team to optimize the performance of your queries or reports, which may help in handling larger datasets more efficiently.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions related to this error message. SAP Notes often contain patches or configuration recommendations.
  Documentation: Review SAP documentation related to CO-PA and line item processing limits for more detailed information on how to manage large datasets.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., KE30 for CO-PA reports) and their settings to better understand how to manage data extraction.
  
  If the issue persists after trying the above solutions, it may be beneficial to engage with SAP support or your internal SAP team for further assistance.