How To Fix KH876 - Too many line items (warning)

SAP Error Message - Details

• Message type: E = Error

• Message class: KH - CO-PA Reporting

• Message number: 876

• Message text: Too many line items (warning)

What causes this issue?

The selection criteria are not restrictive enough for the system to
select line items.

System Response

You may encounter long runtimes.

How to fix this error?

Do you want to select the line items anyway?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KH876 - Too many line items (warning) ?

  The SAP error message KH876 ("Too many line items") typically occurs in the context of handling large volumes of line items in a report or transaction, particularly in the Controlling (CO) module. This warning indicates that the number of line items being processed exceeds the system's predefined limits, which can lead to performance issues or even system instability.
  Cause:
  
  Excessive Line Items: The primary cause of this warning is that the number of line items being processed in a report or transaction exceeds the threshold set in the system configuration.
  System Configuration: SAP systems have default settings that limit the number of line items that can be displayed or processed at one time. This is to ensure optimal performance and avoid overloading the system.
  Data Volume: High data volume in the database can lead to this warning, especially if the report or transaction is not optimized for large datasets.
  
  Solution:
  
  
  Limit the Data Set: 
  
  Use selection criteria to filter the data being processed. Narrow down the date range, company codes, or other relevant parameters to reduce the number of line items.
  Consider breaking down the report into smaller segments if possible.
  
  
  
  Adjust System Settings:
  
  If you have the necessary authorizations, you can adjust the system settings to increase the limit for line items. This typically involves changing parameters in the configuration settings (e.g., transaction codes like OKEQ or OKEU).
  Consult with your SAP Basis or system administrator to determine if this is feasible and appropriate for your environment.
  
  
  
  Optimize Reports:
  
  If you are using custom reports, consider optimizing the underlying queries or logic to handle large datasets more efficiently.
  Use aggregation or summarization techniques to reduce the number of line items displayed.
  
  
  
  Use Alternative Tools:
  
  If the standard SAP reporting tools are not sufficient, consider using SAP Business Warehouse (BW) or SAP Analytics Cloud for more advanced reporting capabilities that can handle larger datasets.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific recommendations or patches related to this error message. SAP frequently updates its knowledge base with solutions for common issues.
  Performance Monitoring: Monitor system performance and database health to ensure that the system can handle the expected load.
  User Training: Educate users on how to effectively use selection criteria and filters to avoid generating reports with excessive line items.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with SAP support or your internal IT team for further assistance.