How To Fix KH879 - Too many line items (account-based)

SAP Error Message - Details

• Message type: E = Error

• Message class: KH - CO-PA Reporting

• Message number: 879

• Message text: Too many line items (account-based)

What causes this issue?

You have not restricted the selection criteria enough for the system to
read according to the current structure in account-based Profitability
Analysis.

System Response

This could lead to very long runtimes, possibly even times of several
hours.

How to fix this error?

You can restrict the data volume further by drilling down further in
the report.
Consider whether the line items should be read.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Recommendation:
If possible, enter a company code, distribution channel and plant
(index exists). If you store the customer and product in account-based
Profitability Analysis, enter these as well.
Additional criteria for selecting actual data:
Enter a period.
Additional criteria for selecting plan data:
Enter a version and a period.
You can restrict the selection further by entering more characteristic
values. This can reduce the number of profitability segments read
significantly.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KH879 - Too many line items (account-based) ?

  The SAP error message KH879 "Too many line items (account-based)" typically occurs in the context of account-based profitability analysis (CO-PA) when the system encounters a situation where the number of line items exceeds the allowed limit for processing. This can happen during various operations, such as reporting or data extraction, where the system tries to handle a large volume of data.
  Cause:
  
  Exceeding Line Item Limit: The error is primarily caused by exceeding the maximum number of line items that can be processed in a single operation. This limit is set in the system configuration and can vary based on the specific SAP version and settings.
  Large Data Volume: If you are trying to analyze or report on a large dataset, the number of line items may surpass the threshold defined in the system.
  Inefficient Queries: Sometimes, poorly designed queries or reports can lead to excessive line items being pulled into memory, triggering this error.
  
  Solution:
  
  
  Limit Data Selection: Modify your selection criteria to limit the number of line items being processed. This can be done by:
  
  Narrowing the date range.
  Filtering by specific characteristics or segments.
  Reducing the number of accounts or other dimensions included in the report.
  
  
  
  Use Aggregated Reports: Instead of pulling detailed line items, consider using aggregated reports that summarize the data. This can significantly reduce the number of line items processed.
  
  
  Batch Processing: If applicable, break down the data extraction or reporting into smaller batches. This can help in managing the volume of data processed at one time.
  
  
  Check System Settings: Consult with your SAP Basis or technical team to check if the system settings for line item limits can be adjusted. However, be cautious with this approach, as increasing limits may impact system performance.
  
  
  Optimize Queries: Review and optimize any custom queries or reports to ensure they are efficient and do not pull unnecessary data.
  
  
  Consult SAP Notes: Check for any relevant SAP Notes or updates that may address this issue. SAP frequently releases patches and updates that can resolve known issues.
  
  
  Related Information:
  
  SAP Documentation: Refer to the official SAP documentation for your specific version to understand the limits and best practices for handling line items in CO-PA.
  SAP Community: Engage with the SAP Community forums where other users may have encountered similar issues and can provide insights or solutions.
  Performance Monitoring: Regularly monitor system performance and data volume to proactively manage potential issues related to line item limits.
  
  If the problem persists after trying these solutions, it may be beneficial to involve your SAP support team or consult with SAP directly for further assistance.