How To Fix KG861 - The record type must be the same

SAP Error Message - Details

• Message type: E = Error

• Message class: KG - CO-PA Planning

• Message number: 861

• Message text: The record type must be the same

MESS TEXT: The record types must be the same

What causes this issue?

You have entered a multiple selection for the <LS>Record Type</> field.
However, you have not selected the indicator <LS>Cumulate Record Type
</>.
In this case, the record type for the actual data must be the same as
the record type for the reference data.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KG861 - The record type must be the same ?

  The SAP error message KG861 ("The record type must be the same") typically occurs in the context of controlling (CO) module transactions, particularly when dealing with cost center accounting or internal orders. This error indicates that there is a mismatch in the record types being processed in a transaction, which can happen during data entry or when trying to post transactions that involve different types of records.
  Cause:
  
  Mismatched Record Types: The error usually arises when you are trying to post or process records that are expected to be of the same type but are not. For example, if you are trying to post costs to a cost center and an internal order, and the system expects both to be of the same record type, this error will occur.
  Incorrect Configuration: There may be configuration issues in the controlling area or the way the cost elements are set up.
  Data Entry Errors: Users may inadvertently select different record types when entering data.
  
  Solution:
  
  Check Record Types: Review the records you are trying to process. Ensure that all records involved in the transaction are of the same type. For example, if you are posting to a cost center, ensure that all entries are related to cost centers and not mixed with internal orders or other types.
  Review Configuration: Check the configuration settings in the controlling area. Ensure that the settings for cost elements, cost centers, and internal orders are correctly defined and aligned.
  Data Entry Validation: Ensure that users are trained to select the correct record types when entering data. Implement validation checks if necessary to prevent mismatches.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on the transaction you are working with, as there may be additional nuances based on the specific context.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in the CO module, such as KSB1 (Cost Centers: Actual Line Items) or KO03 (Display Order).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  If the issue persists after checking these areas, it may be beneficial to consult with your SAP support team or a technical consultant who can provide deeper insights into the specific configuration and data involved in your scenario.