How To Fix KF005 - Record type & is not allowed for creating line items

SAP Error Message - Details

• Message type: E = Error

• Message class: KF -

• Message number: 005

• Message text: Record type & is not allowed for creating line items

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message KF005 - Record type & is not allowed for creating line items ?

  The SAP error message KF005 ("Record type & is not allowed for creating line items") typically occurs in the context of financial postings or when dealing with line item management in SAP. This error indicates that the system has encountered a record type that is not permitted for the operation you are trying to perform, such as creating line items in a financial document.
  Causes:
  
  Incorrect Record Type: The record type you are trying to use is not configured to allow line item creation. This could be due to system settings or configuration issues.
  Posting Period Issues: The posting period may be closed or not open for the type of transaction you are trying to post.
  Authorization Issues: The user may not have the necessary authorizations to create line items for the specified record type.
  Configuration Settings: The configuration settings in the Financial Accounting (FI) module may not allow the specific record type for line item creation.
  
  Solutions:
  
  
  Check Record Type Configuration:
  
  Go to the configuration settings in SAP (Transaction SPRO) and navigate to the relevant area for Financial Accounting.
  Verify the settings for the record type in question and ensure it is allowed for line item creation.
  
  
  
  Review Posting Period:
  
  Check if the posting period is open for the transaction type you are trying to post. You can do this in the transaction code OB52.
  If the period is closed, you may need to open it or post in a different period.
  
  
  
  User Authorizations:
  
  Ensure that the user has the necessary authorizations to perform the action. This can be checked in the user roles and profiles assigned to the user.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to the specific record type and its allowed operations.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance, especially if it seems to be a configuration issue.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SPRO: For configuration settings.
  OB52: For managing posting periods.
  SE93: For checking transaction codes and their authorizations.
  
  
  
  SAP Notes: Search for SAP Notes related to error KF005 in the SAP Support Portal, as there may be specific notes addressing this error with additional context or solutions.
  
  
  Testing: If you have a test environment, try replicating the issue there to better understand the cause without affecting production data.
  
  
  By following these steps, you should be able to identify the cause of the KF005 error and implement a solution to resolve it.