How To Fix KEPSL003 - Document with reference &1 &2 already exists (connection &3)

SAP Error Message - Details

• Message type: E = Error

• Message class: KEPSL - Messages combined Profitability Analysis

• Message number: 003

• Message text: Document with reference &1 &2 already exists (connection &3)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message KEPSL003 - Document with reference &1 &2 already exists (connection &3) ?

  The SAP error message KEPSL003 indicates that there is an attempt to create a document in the system that already exists. This error typically occurs in the context of Profitability Analysis (CO-PA) when trying to post a document that references an existing document.
  Cause:
  The error message "Document with reference &1 &2 already exists (connection &3)" is triggered when:
  
  You are trying to post a new document that has the same reference number as an existing document in the system.
  The reference number is usually a combination of the document type and the document number.
  The connection refers to the specific session or instance in which the error occurred.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Documents:
  
  Use transaction codes like KE5Z (Display CO-PA Document) or KEDR (Display CO-PA Document) to check if a document with the same reference already exists.
  Look for the document type and number indicated in the error message.
  
  
  
  Review Posting Logic:
  
  If you are using a custom program or a batch job to post documents, review the logic to ensure that it does not attempt to create duplicate entries.
  Implement checks in your code to verify if a document with the same reference already exists before attempting to create a new one.
  
  
  
  Adjust Document Creation:
  
  If the document is meant to be a new entry, ensure that the reference number is unique.
  Modify the logic to generate a new reference number if necessary.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to CO-PA and document posting to understand any specific requirements or constraints.
  
  
  
  Contact SAP Support:
  
  If you are unable to resolve the issue, consider reaching out to SAP support for further assistance. Provide them with the error message details and any relevant context.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for CO-PA, such as KE5Z, KEDR, and KE30 (for reporting).
  SAP Notes: Check for any SAP Notes that might address this specific error or provide additional guidance.
  Custom Development: If you have custom developments in your SAP environment, ensure that they are not causing conflicts with standard processes.
  
  By following these steps, you should be able to identify the cause of the KEPSL003 error and implement a solution to prevent it from occurring in the future.