How To Fix KE640 - Controlling area and op. concern have different fiscal year variants

SAP Error Message - Details

• Message type: E = Error

• Message class: KE -

• Message number: 640

• Message text: Controlling area and op. concern have different fiscal year variants

What causes this issue?

Controlling area &V1& and operating concern &V2& have different fiscal
year variants (&V3& and &V4&). However, for cost center assessment,
settlement, and many other types of postings to Profitability Analysis,
the controlling area and the operating concern must have identical
fiscal year variants, otherwise error messages or serious data
inconsistencies can occur.

System Response

The assignment made between controlling area &V1& and operating concern
&V2& cannot be saved.

How to fix this error?

Ensure that the controlling area and the operating concern have the
same fiscal year variant.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KE640 - Controlling area and op. concern have different fiscal year variants ?

  The SAP error message KE640 indicates that there is a mismatch between the fiscal year variants of the controlling area and the operating concern in the SAP system. This error typically arises when you are trying to perform a transaction that involves both the controlling area and the operating concern, but they are configured with different fiscal year variants.
  Cause:
  
  Different Fiscal Year Variants: The controlling area and the operating concern are set up with different fiscal year variants. For example, one may be set to a calendar year (January to December), while the other may be set to a non-calendar year (e.g., April to March).
  Configuration Issues: This can occur due to incorrect configuration during the setup of the controlling area or operating concern in the SAP system.
  
  Solution:
  To resolve the KE640 error, you need to ensure that both the controlling area and the operating concern have the same fiscal year variant. Here are the steps to do this:
  
  
  Check Fiscal Year Variants:
  
  Go to the SAP transaction code OB29 to view the fiscal year variants.
  Check the fiscal year variant assigned to the controlling area and the operating concern.
  
  
  
  Change Fiscal Year Variant:
  
  If they are different, you will need to change one of them to match the other.
  To change the fiscal year variant for the controlling area, you can use transaction code OKKP (for controlling area settings).
  To change the fiscal year variant for the operating concern, you can use transaction code KE52 (for operating concern settings).
  
  
  
  Reconfigure if Necessary:
  
  If you need to change the fiscal year variant, ensure that you understand the implications of this change, as it may affect reporting and data consistency.
  After making changes, test the transactions again to ensure that the error is resolved.
  
  
  
  Related Information:
  
  Fiscal Year Variant: This defines the structure of the fiscal year, including the number of posting periods and special periods.
  Controlling Area: This is an organizational unit in SAP that represents a closed system for cost accounting.
  Operating Concern: This is an organizational unit in SAP that is used for Profitability Analysis (CO-PA) and is linked to the controlling area.
  
  Additional Considerations:
  
  Always back up your configuration before making changes.
  Consult with your SAP Basis or functional consultant if you are unsure about making these changes.
  Review any documentation or guidelines specific to your organization regarding fiscal year settings.
  
  By ensuring that both the controlling area and operating concern have the same fiscal year variant, you should be able to resolve the KE640 error and proceed with your transactions.