How To Fix KD261 - Sender is opened or closed - settlement not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: KD - CO Settlement

• Message number: 261

• Message text: Sender is opened or closed - settlement not possible

What causes this issue?

At least one of the following system statuses is set for the sender:
Created
Closed
Deletion flag
Deletion indicator
As a result, the sender cannot be settled.

How to fix this error?

You can use master data maintenance for the sender to change the system
status if one of the statuses is set to one of the following:
Created (CRTD)
Closed (CLSD)
Deletion flag (DLFL)

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KD261 - Sender is opened or closed - settlement not possible ?

  The SAP error message KD261 ("Sender is opened or closed - settlement not possible") typically occurs in the context of controlling (CO) when trying to settle costs from a cost object (like an internal order, cost center, or project) that is either not in a valid status for settlement or has been closed.
  Causes:
  
  Cost Object Status: The sender cost object (e.g., internal order, cost center) may be in a status that does not allow for settlement. This could be due to it being marked as "closed" or "completed."
  Settlement Period: The settlement period may be closed in the controlling area, preventing any further settlements.
  Settlement Profile: The settlement profile assigned to the cost object may not allow for settlements under certain conditions.
  Incorrect Configuration: There may be configuration issues in the controlling module that prevent the settlement from being processed.
  
  Solutions:
  
  
  Check Cost Object Status:
  
  Verify the status of the sender cost object. If it is closed, you may need to reopen it if appropriate.
  For internal orders, check the order status in transaction code KO03 (Display Internal Order).
  
  
  
  Open Settlement Period:
  
  Ensure that the period you are trying to settle is open. You can check this in transaction code OB52 (Maintain Periods) for the controlling area.
  
  
  
  Review Settlement Profile:
  
  Check the settlement profile assigned to the cost object to ensure it allows for the type of settlement you are attempting. You can review this in the configuration settings.
  
  
  
  Reopen Cost Object:
  
  If the cost object is closed and you need to settle it, you may need to reopen it. This can be done in the relevant transaction (e.g., KO02 for internal orders).
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP support team for specific configurations related to your organization’s setup.
  
  
  
  Transaction Logs:
  
  Check transaction logs for any additional error messages or warnings that may provide more context on why the settlement is not possible.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  KO03: Display Internal Order
  KO02: Change Internal Order
  OB52: Maintain Periods
  KOB1: Display Actual Line Items
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message.
  User Authorizations: Ensure that the user attempting the settlement has the necessary authorizations to perform the action.
  
  If the issue persists after checking these areas, it may be beneficial to engage with your SAP support team or consult with an SAP expert for further troubleshooting.