How To Fix KD196 - Document no. &1 line &2 : processing number = &3; see long text

SAP Error Message - Details

• Message type: E = Error

• Message class: KD - CO Settlement

• Message number: 196

• Message text: Document no. &1 line &2 : processing number = &3; see long text

What causes this issue?

&V3& processes already exist for the line item with document number &V1&
&V2&.

System Response

A maximum of 99 processes (partial capitalizations) are permitted.
Please ensure you read Note 644437. When the limit of 99 processes has
been reached, the line item can no longer be settled or reversed.

How to fix this error?

Enter a distribution rule for the final settlement with 100% for the
next settlement. This ensures that the line item is fully activated.
When the upper limit is reached, the line item can no longer be settled.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KD196 - Document no. &1 line &2 : processing number = &3; see long text ?

  The SAP error message KD196 typically relates to issues in the Controlling (CO) module, specifically in the context of internal orders, cost centers, or other controlling documents. The message indicates that there is a problem with the processing number associated with a specific document and line item.
  Cause:
  The error message KD196 can be triggered by several factors, including:
  
  Invalid Processing Number: The processing number referenced in the document may not exist or may not be valid for the specified line item.
  Data Inconsistencies: There may be inconsistencies in the data related to the document, such as missing or incorrect entries in the database.
  Configuration Issues: There could be configuration issues in the controlling module that prevent the system from processing the document correctly.
  Authorization Issues: The user may not have the necessary authorizations to view or process the document.
  
  Solution:
  To resolve the KD196 error, you can take the following steps:
  
  Check the Document and Line Item: Review the document number and line item mentioned in the error message. Ensure that the processing number is valid and corresponds to the correct entry.
  Review Long Text: The error message suggests checking the long text for more details. This can provide additional context or specific issues related to the processing number.
  Data Consistency Check: Perform a data consistency check in the CO module to identify any discrepancies or missing entries. You may need to run specific reports or transactions to validate the data.
  Configuration Review: If you suspect a configuration issue, review the settings in the controlling module to ensure they are correctly set up for the processing number and document type.
  Authorization Check: Verify that the user has the necessary authorizations to access and process the document. If not, consult with your SAP security team to adjust the authorizations.
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message. There may be patches or updates that resolve known issues.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like KOB1 (Display Document) or KSB1 (Display Cost Centers) to investigate the document and its details.
  SAP Support: If the issue persists after following the above steps, consider reaching out to SAP Support for further assistance. Provide them with the error message details and any steps you have already taken to troubleshoot the issue.
  Documentation: Review SAP documentation related to the CO module for more insights into processing numbers and document handling.
  
  By following these steps, you should be able to identify and resolve the underlying issue causing the KD196 error message in SAP.