How To Fix KD025 - A used rule cannot be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: KD - CO Settlement

• Message number: 025

• Message text: A used rule cannot be deleted

What causes this issue?

During the deletion of distribution rules, there were rules found that
were already used with a settlement.

System Response

Settlement rules that have already been used cannot be deleted.

How to fix this error?

If you only want to use the unused rules, you can ignore this warning.
If you want to create new distribution rules, which replace the already
used rules, you should limit the validity period to those periods in
which the rules are used. Then you can create new rules for further
periods.
To delete the already used rules, you must reverse the corresponding
settlements.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KD025 - A used rule cannot be deleted ?

  The SAP error message KD025 ("A used rule cannot be deleted") typically occurs in the context of controlling (CO) when you attempt to delete a cost allocation rule that is currently in use. This can happen in various scenarios, such as when you are trying to delete a cost center allocation rule or a distribution rule that has been assigned to a cost object or is part of a configuration that is still active.
  Cause:
  The primary cause of this error is that the rule you are trying to delete is still being referenced or utilized in the system. This could mean that:
  
  The rule is linked to existing cost allocations or distributions.
  The rule is part of a configuration that is currently active.
  There are transactions or postings that have been made using this rule.
  
  Solution:
  To resolve the KD025 error, you can follow these steps:
  
  
  Check Usage: Identify where the rule is being used. You can do this by reviewing the configuration settings in the relevant controlling area or by checking transaction logs to see if there are any active allocations or distributions.
  
  
  Deactivate or Remove Dependencies: If the rule is being used, you will need to either deactivate it or remove any dependencies that are preventing its deletion. This may involve:
  
  Changing the configuration to no longer reference the rule.
  Deleting or adjusting any cost allocations or distributions that utilize the rule.
  
  
  
  Use Transaction Codes: Utilize relevant transaction codes to check the status of the rule:
  
  KSV5: For displaying cost center allocation.
  KSV1: For displaying distribution rules.
  KSV2: For displaying assessment rules.
  
  
  
  Consult Documentation: Review SAP documentation or help resources for specific instructions related to the type of rule you are trying to delete.
  
  
  Seek Help from SAP Support: If you are unable to identify the dependencies or if the issue persists, consider reaching out to your SAP support team or consulting SAP Notes for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to cost allocation and controlling, such as KSV1, KSV2, KSV3, and KSV5.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions for this error.
  System Configuration: Ensure that you have the necessary authorizations to make changes to cost allocation rules and that you are following your organization's change management processes.
  
  By following these steps, you should be able to identify the cause of the KD025 error and take appropriate action to resolve it.