How To Fix KC216 - Cost element category & not valid for settlement.

SAP Error Message - Details

• Message type: E = Error

• Message class: KC - Cost Collector

• Message number: 216

• Message text: Cost element category & not valid for settlement.

Self-Explanatory Message

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• What is the cause and solution for SAP error message KC216 - Cost element category & not valid for settlement. ?

  The SAP error message KC216 indicates that a cost element category is not valid for settlement. This typically occurs in the context of controlling (CO) when trying to settle costs from one cost object to another, such as from an internal order or a project to a cost center or an asset.
  Cause:
  The error can arise due to several reasons:
  
  Incorrect Cost Element Category: The cost element you are trying to use is not configured for settlement. Cost elements are categorized into different types (e.g., primary, secondary) and not all types are valid for settlement.
  Configuration Issues: The configuration settings in the controlling area may not allow for the settlement of the specific cost element category.
  Settlement Profile: The settlement profile assigned to the cost object may not include the cost element category in question.
  Cost Object Type: The type of cost object (e.g., internal order, project) may not support the settlement of that particular cost element category.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Cost Element Configuration:
  
  Go to the transaction code KA03 (Display Cost Element) and check the category of the cost element you are trying to settle.
  Ensure that the cost element is set up correctly and is valid for settlement.
  
  
  
  Review Settlement Profile:
  
  Check the settlement profile assigned to the cost object. You can do this by navigating to the relevant configuration settings in the controlling area.
  Ensure that the cost element category is included in the settlement profile.
  
  
  
  Adjust Cost Object Settings:
  
  If you are working with an internal order or project, verify that the settings for the cost object allow for the settlement of the specific cost element category.
  You can check this in the configuration settings for internal orders or projects.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to cost element categories and settlement processes to ensure compliance with best practices.
  
  
  
  Testing:
  
  After making the necessary adjustments, try to perform the settlement process again to see if the error persists.
  
  
  
  Related Information:
  
  
  Cost Element Categories: These are defined in the SAP system and determine how costs are treated in financial accounting and controlling. Common categories include:
  
  Primary Cost Elements: Directly linked to financial accounting.
  Secondary Cost Elements: Used for internal allocations and are not linked to financial accounting.
  
  
  
  Transaction Codes:
  
  KA01: Create Cost Element
  KA02: Change Cost Element
  KA03: Display Cost Element
  KOB1: Display Actual Line Items for Orders
  KO88: Settle Orders
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to cost element categories and settlement.
  
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in SAP Controlling.