How To Fix KB204 - No text found for purchase order &1 &2

SAP Error Message - Details

• Message type: E = Error

• Message class: KB - Controlling: Reporting

• Message number: 204

• Message text: No text found for purchase order &1 &2

DEFINE &V7& = &[SWITCH]S4H_DOCU_ON_PREMISE&.
DEFINE &V8& = &[SWITCH]S4H_DOCU_CLOUD&.

What causes this issue?

<ZH>No</> text could be read for purchase order number &V1& and purchase
order item &V2&. This could be the result of an external purchase order
number.

System Response

The system <ZH>cannot</> display the purchase order text.

How to fix this error?

You can use <DS:TRAN.ME23N>Display purchase order</> to check whether
&V1& is an external or internal purchase order.

What causes this issue?

No text could be read for purchase order number &V1& and purchase order
item &V2&. This could be the result of an external purchase order
number.

System Response

The system cannot display the purchase order text.

How to fix this error?

You can use <DS:TRAN.ME23N>Display purchase order</> to check whether
&V1& is an external or internal purchase order.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KB204 - No text found for purchase order &1 &2 ?

  The SAP error message "KB204 No text found for purchase order &1 &2" typically indicates that the system is unable to retrieve or display the text associated with a specific purchase order. The placeholders "&1" and "&2" represent the purchase order number and the item number, respectively.
  Cause:
  
  Missing Text Entries: The most common cause is that there are no text entries associated with the specified purchase order or item. This could happen if the text was never created or if it was deleted.
  Text Type Not Defined: The text type that is expected to be found for the purchase order may not be defined in the system.
  Authorization Issues: The user may not have the necessary authorizations to view the text associated with the purchase order.
  Data Inconsistency: There may be inconsistencies in the database or issues with the data transport that could lead to missing texts.
  
  Solution:
  
  
  Check Text Entries: 
  
  Go to the purchase order in question and check if any text entries exist. You can do this by navigating to the purchase order details and looking for the text tab or section.
  If no text exists, you can create a new text entry for the purchase order.
  
  
  
  Define Text Types: 
  
  Ensure that the text types required for the purchase order are defined in the system. This can be done in the customizing settings (transaction SPRO) under the relevant purchasing area.
  
  
  
  User Authorizations: 
  
  Verify that the user has the necessary authorizations to view the texts. This can be checked with the security team or by reviewing the user roles and permissions.
  
  
  
  Data Consistency Check: 
  
  If you suspect data inconsistencies, you may need to run consistency checks or consult with your SAP Basis team to investigate any underlying database issues.
  
  
  
  SAP Notes: 
  
  Check for any relevant SAP Notes that might address this specific error. Sometimes, SAP releases notes that provide fixes or workarounds for known issues.
  
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like ME23N (Display Purchase Order) to view the purchase order and check for text entries.
  Text Management: Familiarize yourself with how text management works in SAP, including the different types of texts (e.g., header texts, item texts) and how they are maintained.
  SAP Community: Consider searching or posting in the SAP Community forums for additional insights or similar experiences from other users.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.