How To Fix KB203 - Selection canceled after & data records

SAP Error Message - Details

• Message type: E = Error

• Message class: KB - Controlling: Reporting

• Message number: 203

• Message text: Selection canceled after & data records

What causes this issue?

On the initial screen of the report, you restricted the number of the
data records to be read to &V2& under "Further settings". This number
was exceeded and the selection terminated early.

System Response

Only the first &V1& data records are displayed.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KB203 - Selection canceled after & data records ?

  The SAP error message "KB203 Selection canceled after & data records" typically occurs when a report or transaction in SAP attempts to process a large volume of data, and the system cancels the selection due to performance or resource constraints. This message indicates that the selection criteria resulted in a large number of records being retrieved, and the system has automatically canceled the operation to prevent performance issues.
  Causes:
  
  Large Data Volume: The selection criteria specified in the report or transaction may match a large number of records, leading to performance issues.
  System Settings: The system may have settings that limit the number of records that can be processed in a single operation.
  Timeouts: The operation may exceed the allowed processing time, leading to a timeout and cancellation of the selection.
  Memory Limitations: The system may not have enough memory or resources to handle the large dataset.
  
  Solutions:
  
  Refine Selection Criteria: Narrow down the selection criteria to reduce the number of records being processed. This can be done by adding more specific filters or parameters.
  Use Pagination: If the report supports it, implement pagination to process the data in smaller chunks rather than all at once.
  Increase System Resources: If possible, increase the memory or processing power of the SAP system to handle larger datasets.
  Adjust System Settings: Consult with your SAP Basis team to see if there are any system parameters that can be adjusted to allow for larger selections.
  Run in Background: If the report can be run in the background, consider doing so. Background jobs can often handle larger datasets without the same constraints as foreground processing.
  Check for Locks: Ensure that there are no locks on the database that could be causing delays or cancellations.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may be using specific transaction codes (e.g., SE38 for reports, SE80 for development).
  SAP Notes: Check SAP Notes for any known issues or patches related to the specific report or transaction you are using.
  Performance Monitoring: Use transaction codes like ST03N or ST22 to monitor system performance and identify bottlenecks.
  User Training: Ensure that users are trained on how to effectively use selection criteria to avoid overwhelming the system.
  
  If the problem persists after trying the above solutions, it may be beneficial to consult with your SAP support team or refer to SAP documentation for further troubleshooting steps.