How To Fix KB022 - Not all records you selected are displayed

SAP Error Message - Details

• Message type: E = Error

• Message class: KB - Controlling: Reporting

• Message number: 022

• Message text: Not all records you selected are displayed

What causes this issue?

Due to a missing authorization, not all the selected records can be
displayed.
&V1& records were skipped.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KB022 - Not all records you selected are displayed ?

  The SAP error message KB022, which states "Not all records you selected are displayed," typically occurs in the context of reporting or data retrieval within SAP systems. This message indicates that the system has not been able to display all the records that meet the selection criteria specified by the user.
  Causes:
  
  Data Volume: The selection criteria may return a large volume of data, and the system may limit the number of records displayed for performance reasons.
  User Authorizations: The user may not have the necessary authorizations to view all the records that match the selection criteria.
  Filters and Restrictions: There may be filters or restrictions applied in the report or query that limit the displayed records.
  Technical Limitations: Some SAP transactions or reports have inherent limitations on the number of records that can be displayed at once.
  System Settings: Configuration settings in the SAP system may limit the number of records returned in a single query.
  
  Solutions:
  
  Adjust Selection Criteria: Modify the selection criteria to narrow down the results, which may help in displaying the records.
  Check Authorizations: Ensure that the user has the necessary authorizations to view all relevant records. This may involve checking roles and permissions in the SAP system.
  Use Pagination: If the report supports pagination, use it to navigate through the records in smaller batches.
  Review Filters: Check for any filters that may be applied to the report and adjust them as necessary.
  Increase Display Limits: If you have the necessary permissions, you may be able to adjust system settings to increase the number of records displayed.
  Consult Documentation: Refer to SAP documentation or help resources for specific reports or transactions to understand any limitations or settings that may apply.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help in troubleshooting, such as SE11 (Data Dictionary), SE37 (Function Modules), or ST22 (Dump Analysis).
  SAP Community: Engage with the SAP Community forums for insights from other users who may have encountered similar issues.
  System Performance: If the issue is related to performance, consider discussing it with your SAP Basis team to optimize system performance.
  
  If the problem persists after trying the above solutions, it may be beneficial to contact your SAP support team for further assistance.