How To Fix KAP5000 - Do not select data from the database and the archive simultaneously

SAP Error Message - Details

• Message type: E = Error

• Message class: KAP5 - Projects: Report Writer and Report Painter

• Message number: 000

• Message text: Do not select data from the database and the archive simultaneously

What causes this issue?

When accessing the cost element report, you selected both "Data from
the database" and "Data from the archive".

System Response

You can only evaluate data from one of these sources in cost element
reports.

How to fix this error?

Choose one data source only.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KAP5000 - Do not select data from the database and the archive simultaneously ?

  The SAP error message KAP5000, which states "Do not select data from the database and the archive simultaneously," typically occurs in the context of data retrieval operations where the system is trying to access both the database and the archive at the same time. This can happen in various scenarios, such as when using certain reporting tools or transaction codes that attempt to pull data from both sources.
  Cause:
  The primary cause of this error is that SAP does not allow simultaneous access to both the database and the archive for performance and data integrity reasons. When a query or report is executed, it must be clear whether the data is being pulled from the live database or from the archived data. Mixing these two sources can lead to inconsistencies and performance issues.
  Solution:
  To resolve the KAP5000 error, you can take the following steps:
  
  
  Check the Selection Criteria: Review the selection criteria in your report or transaction. Ensure that you are not inadvertently trying to access both the database and the archive. You may need to adjust your filters or parameters.
  
  
  Use Separate Queries: If you need data from both the database and the archive, consider running two separate queries. First, retrieve the data from the database, and then run a separate query to access the archived data.
  
  
  Adjust Archive Settings: If you are using a specific transaction or report that is configured to access archived data, check the settings to ensure it is not set to access the live database simultaneously.
  
  
  Consult Documentation: Refer to the SAP documentation or help files related to the specific transaction or report you are using. There may be specific guidelines or settings that need to be adjusted.
  
  
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance. They may provide insights specific to your system configuration or version.
  
  
  Related Information:
  
  Archiving in SAP: Understand how data archiving works in SAP. Archiving is a process that moves data that is no longer needed for daily operations from the database to an archive storage, which can help improve system performance.
  Transaction Codes: Familiarize yourself with transaction codes related to archiving (e.g., SARA for archiving administration) and reporting tools that may be affected by this error.
  Performance Considerations: Be aware that accessing archived data can be slower than accessing data from the live database, so plan your reporting and data retrieval strategies accordingly.
  
  By following these steps and understanding the context of the error, you should be able to resolve the KAP5000 error effectively.