How To Fix K5120 - Warning: Changed account determination can result in inconsistent data.

SAP Error Message - Details

• Message type: E = Error

• Message class: K5 - CO Reconciliation Ledger

• Message number: 120

• Message text: Warning: Changed account determination can result in inconsistent data.

What causes this issue?

Reconciliation postings were already made during the current fiscal
year in controlling area &V2&.
Changes in account determination for chart of accounts &V1& can lead to
errors in reports, and should be made during a fiscal year only when
absolutely necessary.

System Response

The SAP R/3 System logs any changes in account determination.

How to fix this error?

Use the pushbutton "Continue" if changes are to be made. Otherwise, use
"Cancel" and, if necessary, see the account determination display.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message K5120 - Warning: Changed account determination can result in inconsistent data. ?

  The SAP error message K5120, which states "Warning: Changed account determination can result in inconsistent data," typically occurs in the context of controlling (CO) and financial accounting (FI) when there are changes made to account determination settings. This warning indicates that the changes made to account determination may lead to inconsistencies in the financial data, especially if historical data has already been posted using the previous settings.
  Cause:
  
  
  Changes in Account Determination: The primary cause of this warning is the modification of account determination settings in the system. This can happen when:
  
  New accounts are added or existing accounts are modified.
  The configuration for cost elements or internal orders is changed.
  Changes are made to the assignment of cost centers or profit centers.
  
  
  
  Historical Data Impact: If historical transactions have been posted using the old account determination settings, changing these settings can lead to discrepancies in reporting and data integrity.
  
  
  Solution:
  
  
  Review Changes: Before making any changes to account determination settings, review the implications of those changes. Ensure that you understand how they will affect existing transactions and reports.
  
  
  Use of Test Environment: If possible, test the changes in a development or quality assurance environment before applying them to the production system. This can help identify potential issues without affecting live data.
  
  
  Data Consistency Checks: After making changes, run consistency checks to ensure that the data remains accurate. This may involve:
  
  Running reports to identify any inconsistencies.
  Verifying that all relevant transactions are correctly accounted for.
  
  
  
  Documentation: Document any changes made to account determination settings, including the rationale behind the changes and any potential impacts on existing data.
  
  
  Consult SAP Notes: Check for any relevant SAP Notes or documentation that may provide guidance on the specific changes you are making. SAP frequently updates its knowledge base with best practices and solutions for common issues.
  
  
  Engage with SAP Support: If you are unsure about the implications of the changes or how to resolve the warning, consider reaching out to SAP support for assistance.
  
  
  Related Information:
  
  
  Account Determination: This refers to the process of defining which accounts in the general ledger are used for various types of transactions in SAP. It is crucial for ensuring accurate financial reporting.
  
  
  Transaction Codes: Familiarize yourself with transaction codes related to account determination, such as:
  
  OBYC (Automatic Account Determination)
  KA01 (Create Primary Cost Element)
  KA02 (Change Primary Cost Element)
  
  
  
  Impact on Reporting: Understand that changes in account determination can affect financial statements, cost reports, and other financial analyses. It is essential to ensure that all stakeholders are aware of the changes and their potential impact.
  
  
  By following these guidelines, you can address the K5120 warning effectively and maintain the integrity of your financial data in SAP.