How To Fix JITOUT305 - IDoc for components group &1 to vendor &2 has already been sent

SAP Error Message - Details

• Message type: E = Error

• Message class: JITOUT - Messages for JIT Outbound

• Message number: 305

• Message text: IDoc for components group &1 to vendor &2 has already been sent

What causes this issue?

TheIDoc has already been sent. This is produced from the indicator
<LS>IDOCS</> (JIT call sent) or <LS>DLCNS</> (delivery confirmation
sent) from the components group.

System Response

The IDoc is not sent.

How to fix this error?

Via <DS:TRAN.JITOE>Emergency correction</> you can reset the indicator
<LS>'IDOCS'</> or <LS>DLCNS</> from the components group.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message JITOUT305 - IDoc for components group &1 to vendor &2 has already been sent ?

  The SAP error message JITOUT305 indicates that an IDoc (Intermediate Document) for a specific components group to a vendor has already been sent. This error typically occurs in the context of Just-In-Time (JIT) delivery processes, where components are sent to vendors for production.
  Cause:
  The error can be caused by several factors:
  
  Duplicate IDoc Generation: The system may have generated multiple IDocs for the same components group and vendor due to a configuration issue or a manual trigger.
  IDoc Status: The IDoc may still be in a status that indicates it has not been processed or acknowledged by the receiving system.
  Timing Issues: If the IDoc is being processed in a batch job or if there are delays in processing, the system may prevent sending the same IDoc again.
  Configuration Issues: Incorrect settings in the JIT configuration or IDoc processing settings can lead to this error.
  
  Solution:
  To resolve the JITOUT305 error, you can take the following steps:
  
  
  Check IDoc Status:
  
  Use transaction code WE02 or WE05 to monitor the IDoc status. Look for the IDoc related to the components group and vendor in question.
  Ensure that the IDoc has been processed successfully. If it is in an error status, you may need to troubleshoot the error.
  
  
  
  Avoid Duplicate Sending:
  
  Ensure that the IDoc is not being triggered multiple times. Review the process that generates the IDoc to prevent duplicates.
  If necessary, implement checks in your process to ensure that an IDoc is only sent once for a specific components group and vendor.
  
  
  
  Reprocess IDoc:
  
  If the IDoc has failed, you can reprocess it using transaction BD87 or by correcting the error and re-triggering the IDoc.
  
  
  
  Review Configuration:
  
  Check the JIT configuration settings in your SAP system to ensure they are set up correctly. This includes verifying the settings for IDoc processing and JIT delivery.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to JIT and IDoc processing for any specific guidance or known issues.
  
  
  
  Contact SAP Support:
  
  If the issue persists and you cannot identify the cause, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  IDoc Types: Familiarize yourself with the specific IDoc types used in your JIT processes, as different types may have different handling rules.
  Transaction Codes: Common transaction codes related to IDocs include:
  
  WE02 / WE05: Display IDocs
  BD87: Reprocess IDocs
  WE19: Test IDoc processing
  
  
  Monitoring Tools: Utilize SAP monitoring tools to keep track of IDoc processing and identify issues proactively.
  
  By following these steps, you should be able to diagnose and resolve the JITOUT305 error effectively.