How To Fix J_3RF_DDX628 - Some files are not sent due to their status.

SAP Error Message - Details

• Message type: E = Error

• Message class: J_3RF_DDX - Message class for digital documents exchange

• Message number: 628

• Message text: Some files are not sent due to their status.

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message J_3RF_DDX628 - Some files are not sent due to their status. ?

  The SAP error message J_3RF_DDX628 indicates that some files were not sent due to their status. This error typically occurs in the context of the SAP system's integration with external systems, particularly in scenarios involving electronic document submission or data exchange.
  Cause:
  The error can be caused by several factors, including:
  
  
  File Status: The files that are not sent may have a status that prevents them from being processed. This could be due to:
  
  The files being in a "draft" or "incomplete" state.
  The files being marked as "error" or "rejected" in the system.
  The files not meeting the necessary criteria for submission.
  
  
  
  Configuration Issues: There may be configuration settings in the SAP system that are not correctly set up, leading to issues with file processing.
  
  
  Authorization Issues: The user or process attempting to send the files may not have the necessary permissions to do so.
  
  
  Technical Issues: There could be underlying technical issues, such as connectivity problems with the external system or issues with the file format.
  
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check File Status: 
  
  Review the status of the files that are not sent. Ensure that they are in a valid state for processing (e.g., not in draft or error status).
  If the files are in an incorrect status, take the necessary steps to correct them (e.g., complete the files, resolve errors).
  
  
  
  Review Configuration:
  
  Check the configuration settings related to the document submission process. Ensure that all necessary parameters are correctly set up.
  
  
  
  Check Authorizations:
  
  Verify that the user or process has the appropriate authorizations to send the files. If not, adjust the user roles or permissions accordingly.
  
  
  
  Consult Logs:
  
  Look at the application logs or error logs in SAP to gather more information about why the files were not sent. This can provide insights into specific issues that need to be addressed.
  
  
  
  Test Connectivity:
  
  If the files are being sent to an external system, ensure that there are no connectivity issues. Test the connection to the external system to confirm it is operational.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help in troubleshooting, such as:
  
  SLG1 for application logs.
  SE38 for executing reports that may help in processing files.
  
  
  
  Documentation: Review SAP documentation related to the specific module or functionality you are working with, as it may provide additional insights into common issues and their resolutions.
  
  
  Community Forums: Check SAP community forums or user groups for similar issues and solutions shared by other users.
  
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.