How To Fix J3625 - RBRBAN/RBRSAP fields contain invalid entries

SAP Error Message - Details

• Message type: E = Error

• Message class: J3 - Dialog Messages for Data Pool Entry Transactions

• Message number: 625

• Message text: RBRBAN/RBRSAP fields contain invalid entries

What causes this issue?

The branch maintenance, possible via <NP>RBRBAN</> (external branch key)
or <NP>RBRSAP</> (SAP internal key), is not correct. At least one field
has to be maintained.
The permissible values come from the Customizing table <NP>JBSBRANZ</>.
&SYSTEM_RESPONSE& (EDT only)
The relevant record has been placed in the batch input session for
correction and subsequent reimportation.
&WHAT_TO_DO& (EDT only)
Correct the record in the batch input session.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

&HINTS&

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message J3625 - RBRBAN/RBRSAP fields contain invalid entries ?

  The SAP error message J3625, which states that "RBRBAN/RBRSAP fields contain invalid entries," typically occurs in the context of the SAP Revenue Recognition (RBR) module. This error indicates that there are invalid or incorrect entries in the fields related to the RBR (Revenue-Based Recognition) process, specifically the RBRBAN (Revenue Recognition Bank Account) and RBRSAP (Revenue Recognition SAP Account) fields.
  Causes:
  
  Invalid Account Entries: The accounts specified in the RBRBAN or RBRSAP fields may not exist in the system or may not be properly configured.
  Incorrect Configuration: The configuration settings for revenue recognition may not be set up correctly, leading to invalid entries.
  Data Inconsistencies: There may be inconsistencies in the data being processed, such as missing or incorrect master data.
  Authorization Issues: The user may not have the necessary authorizations to access or modify the specified accounts.
  
  Solutions:
  
  
  Check Account Validity:
  
  Verify that the accounts specified in the RBRBAN and RBRSAP fields exist in the system and are active.
  Ensure that the accounts are correctly configured for revenue recognition.
  
  
  
  Review Configuration:
  
  Go through the configuration settings for the RBR module to ensure that all necessary settings are correctly defined.
  Check the configuration for the revenue recognition process in transaction codes like OAA3 (for asset accounting) or other relevant configuration transactions.
  
  
  
  Data Validation:
  
  Validate the data being processed to ensure that there are no missing or incorrect entries.
  Check for any inconsistencies in the master data related to the accounts.
  
  
  
  Authorization Check:
  
  Ensure that the user has the necessary authorizations to access and modify the accounts in question.
  If needed, consult with your SAP security team to review and adjust user roles and permissions.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to the RBR module for any specific guidance on this error message.
  Check for any SAP Notes that may address known issues or provide patches.
  
  
  
  Testing:
  
  After making corrections, perform tests to ensure that the error does not reoccur.
  Use the SAP transaction codes relevant to revenue recognition to simulate the process and confirm that it works as expected.
  
  
  
  Related Information:
  
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may provide additional insights or solutions for this specific error.
  Transaction Codes: Familiarize yourself with transaction codes related to revenue recognition, such as:
  
  FBL1N: Vendor Line Item Display
  FBL3N: G/L Account Line Item Display
  FBL5N: Customer Line Item Display
  
  
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they found effective.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a qualified SAP consultant for further assistance.