How To Fix J1B_NFE131 - Not possible to cancel document &1 prior to auth.; other action required

SAP Error Message - Details

• Message type: E = Error

• Message class: J1B_NFE - Message class for NF-e

• Message number: 131

• Message text: Not possible to cancel document &1 prior to auth.; other action required

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Diagnosis
You tried to cancel an electronic fiscal document prior to
authorization. However, the current process step of the electronic
fiscal document does not allow this. Cancellation prior to authorization
is not allowed, if one of the following is true:
The electronic fiscal document has not been numbered.
You have sent the electronic fiscal document to the tax authorities, and
your SAP system has received a response.
The electronic fiscal document has a validation error.
System Response
The system does not allow cancellation prior to authorization for this
electronic fiscal document.
Procedure
If you still want to cancel the selected electronic fiscal document, you
proceed as follows, depending on the current status of the document:
If the electronic fiscal document has not been numbered, you can cancel
the source document by choosing <LS>Fiscal Document</>-> <LS>Cancel
Source.</>
If the electronic fiscal document has been sent to the tax authorities
and the system has received a response, you have to send a request for
cancellation / skipping by choosing <LS>Fiscal Document</> ->
<LS>Request Cancellation</>.
If the electronic fiscal document has a validation error, you have to
send a request for skipping, because the NF-e has already been numbered.
You do so by choosing <LS>Fiscal Document</> -> <LS>Request Cancellation
</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message J1B_NFE131 - Not possible to cancel document &1 prior to auth.; other action required ?

  The SAP error message J1B_NFE131 indicates that there is an issue with canceling a document in the Brazilian Nota Fiscal (NF-e) process. This error typically arises when there are authorization or status-related constraints preventing the cancellation of the document.
  Cause:
  
  Authorization Issues: The user may not have the necessary authorizations to cancel the document.
  Document Status: The document may be in a status that does not allow for cancellation. For example, if the document has already been processed or is in a state that requires a different action (like a correction).
  Pending Actions: There may be other actions required before the document can be canceled, such as completing a related process or resolving outstanding issues.
  
  Solution:
  
  Check Authorizations: Ensure that the user attempting to cancel the document has the appropriate authorizations. This may involve checking user roles and permissions in the SAP system.
  Review Document Status: Check the status of the document in question. If it is in a state that does not allow cancellation, you may need to take alternative actions, such as correcting the document or following the proper cancellation process.
  Follow Required Procedures: If there are specific procedures or prerequisites for canceling the document (such as notifying a tax authority or completing a related transaction), ensure that these are followed.
  Consult Documentation: Refer to SAP documentation or help resources specific to the Nota Fiscal process for guidance on how to handle cancellations and the required steps.
  Contact Support: If the issue persists and you cannot determine the cause, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context on handling NF-e documents.
  Transaction Codes: Familiarize yourself with relevant transaction codes related to NF-e processing, such as J1B1N (for NF-e processing) and J1B2N (for NF-e cancellation).
  Training and Documentation: Ensure that users involved in the NF-e process are adequately trained and have access to documentation that outlines the procedures for handling documents, including cancellations.
  
  By following these steps, you should be able to address the error message J1B_NFE131 effectively.