How To Fix IW254 - Shop papers have already been printed

SAP Error Message - Details

• Message type: E = Error

• Message class: IW - Order Processing

• Message number: 254

• Message text: Shop papers have already been printed

What causes this issue?

You want to print the <GL:shop_papers>shop papers</> for this
<GL:maintenance_order>maintenance order</>. However, they have already
been created.

System Response

The system sends you a warning to that effect.

How to fix this error?

You can create copies of the original shop papers. To do this, proceed
in the same way as when printing the originals. The system marks the
printouts with the word "Copy".

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message IW254 - Shop papers have already been printed ?

  The SAP error message IW254 ("Shop papers have already been printed") typically occurs in the context of work order processing in the SAP Plant Maintenance (PM) module. This message indicates that the shop papers (which may include work orders, notifications, or other related documents) have already been printed for the specific work order, and therefore, the system does not allow you to print them again.
  Cause:
  
  Duplicate Printing Attempt: The most common cause is that the shop papers for the work order have already been printed, and the system is preventing a duplicate print to avoid confusion or errors.
  Status of Work Order: The work order may be in a status that does not allow for reprinting of shop papers.
  Configuration Settings: There may be specific configuration settings in the SAP system that restrict the reprinting of shop papers once they have been printed.
  
  Solution:
  
  Check Print Status: Verify the print status of the work order. You can do this by navigating to the work order in the SAP system and checking the print log or status.
  Reprint Option: If you need to reprint the shop papers, you may need to change the status of the work order or use a specific transaction code that allows for reprinting. In some cases, you may need to reset the print status.
  Use Transaction IW32: If you are using transaction IW32 to change the work order, ensure that you are in the correct status to allow for reprinting. You may need to set the work order to a status that permits reprinting.
  Consult with SAP Support: If the issue persists, it may be beneficial to consult with your SAP support team or refer to SAP Notes for any known issues or patches related to this error message.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as IW31 (Create Work Order), IW32 (Change Work Order), and IW33 (Display Work Order) to manage work orders effectively.
  SAP Documentation: Review SAP documentation or help files related to work order processing and printing to understand the workflow and any specific configurations that may affect printing.
  User Authorizations: Ensure that you have the necessary authorizations to print shop papers and modify work order statuses.
  
  By following these steps, you should be able to address the IW254 error and manage your work order printing effectively.