How To Fix IST_EBS150 - Several documents exist for the triple AWTYP = &1, AWSYS = &2, AWKEY = &3

SAP Error Message - Details

• Message type: E = Error

• Message class: IST_EBS - Interface Between IS-T and External Billing System

• Message number: 150

• Message text: Several documents exist for the triple AWTYP = &1, AWSYS = &2, AWKEY = &3

What causes this issue?

For a given external billing system defined in the AWSYS field, the
AWKEY field must uniquely identify an RM-CA document with 'ISTBS' as
AWTYP.
This is <ZH>not </>the case.
It is not clear which RM-CA document is to be reversed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Problem:
Why were two documents created with the same AWKEY and AWSYS and
AWTYP = 'ISTBS'?
You need to clarify which of the two documents is to be reversed.
This information can only be found in the external billing system.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message IST_EBS150 - Several documents exist for the triple AWTYP = &1, AWSYS = &2, AWKEY = &3 ?

  The SAP error message IST_EBS150 indicates that there are multiple documents associated with a specific combination of parameters: AWTYP (Document Type), AWSYS (Document System), and AWKEY (Document Key). This situation typically arises in the context of document management or when dealing with document flow in SAP systems.
  Cause:
  The error occurs when the system expects a unique document for the specified parameters but finds multiple entries instead. This can happen due to:
  
  Data Duplication: There may be duplicate entries in the database for the specified document type and key.
  Incorrect Configuration: The system might be incorrectly configured, leading to multiple documents being created for the same transaction.
  Integration Issues: If the system is integrated with other applications or modules, inconsistencies in data synchronization can lead to multiple documents being created.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check for Duplicates:
  
  Use transaction codes like SE16 or SE11 to query the relevant database tables (e.g., the document management tables) to identify the duplicate entries for the specified AWTYP, AWSYS, and AWKEY.
  Analyze the results to determine why multiple documents exist.
  
  
  
  Data Cleanup:
  
  If duplicates are found, you may need to delete or archive the unnecessary documents. Ensure that you have the proper authorizations and that you follow your organization's data management policies before making any deletions.
  
  
  
  Review Configuration:
  
  Check the configuration settings related to document management in your SAP system. Ensure that the settings are correct and that they align with your business processes.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to the specific error message. SAP Notes may provide additional insights or patches that can help resolve the issue.
  
  
  
  Contact SAP Support:
  
  If the issue persists and you cannot identify the cause, consider reaching out to SAP Support for assistance. Provide them with the error message details and any relevant information you have gathered.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SE16 (Data Browser), SE11 (Data Dictionary), and others that can help you analyze the data.
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address this specific error or provide guidance on document management issues.
  Documentation: Review the SAP Help Portal for documentation related to document management and error handling.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.