How To Fix IP661 - Outline agreement item already completed (see overall status)

SAP Error Message - Details

• Message type: E = Error

• Message class: IP - Messages for preventive maintenance

• Message number: 661

• Message text: Outline agreement item already completed (see overall status)

What causes this issue?

The outline agreement item already has the overall status
<LS>Completed</>.

System Response

You cannot create any more maintenance plans for outline agreement
items with overall status <LS>Completed</>.

How to fix this error?

Use a different outline agreement item or another outline agreement.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message IP661 - Outline agreement item already completed (see overall status) ?

  The SAP error message IP661, which states "Outline agreement item already completed (see overall status)," typically occurs when you are trying to process a purchase order or outline agreement item that has already been marked as completed. This can happen in various scenarios, such as when all the quantities have been delivered, or the agreement has been fully invoiced.
  Cause:
  
  Completion of Agreement Item: The outline agreement item has been fully delivered and invoiced, leading to its status being marked as completed.
  Incorrect Status: The system may have an incorrect status due to previous transactions or manual changes.
  Data Entry Errors: Attempting to enter or modify data related to an agreement item that is no longer active or valid.
  
  Solution:
  
  Check the Status: Review the overall status of the outline agreement item in the system. You can do this by navigating to the relevant transaction (e.g., ME33K for contracts or ME23N for purchase orders) and checking the status of the item.
  Review Deliveries and Invoices: Ensure that all deliveries and invoices related to the agreement item have been processed correctly. If there are discrepancies, you may need to correct them.
  Reopen the Agreement: If you need to make changes to a completed agreement item, you may need to reopen it. This typically requires specific authorizations and may involve changing the status back to a modifiable state.
  Create a New Agreement Item: If the item is completed and cannot be reopened, consider creating a new outline agreement item for any further transactions.
  Consult with SAP Support: If the issue persists or if you believe it is due to a system error, consult with your SAP support team or refer to SAP Notes for any known issues or patches.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME33K (Display Contract), ME23N (Display Purchase Order), and ME31K (Create Contract).
  SAP Documentation: Refer to SAP Help documentation for detailed information on outline agreements and their statuses.
  User Authorizations: Ensure that you have the necessary authorizations to modify or view the status of outline agreements.
  Training: Consider training sessions or resources on managing outline agreements in SAP to prevent similar issues in the future.
  
  By following these steps, you should be able to address the IP661 error and understand the underlying issues related to outline agreements in SAP.