How To Fix IP381 - The purchase order is not possible since deletion indicator set

SAP Error Message - Details

• Message type: E = Error

• Message class: IP - Messages for preventive maintenance

• Message number: 381

• Message text: The purchase order is not possible since deletion indicator set

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message IP381 - The purchase order is not possible since deletion indicator set ?

  The SAP error message IP381 indicates that a purchase order cannot be processed because a deletion indicator has been set on the relevant document. This typically means that the purchase order or the associated item has been marked for deletion, which prevents any further processing.
  Cause:
  
  Deletion Indicator Set: The most common cause of this error is that the purchase order or one of its items has been flagged with a deletion indicator. This can happen if the order was marked for deletion in the system, either manually or through a process that automatically sets this flag.
  Status of the Purchase Order: The purchase order may be in a status that does not allow further processing, such as being archived or deleted.
  Configuration Issues: There may be configuration settings in the system that enforce deletion indicators under certain conditions.
  
  Solution:
  
  
  Check the Purchase Order: 
  
  Go to the transaction code ME23N (Display Purchase Order) and enter the purchase order number.
  Check the status of the purchase order and see if the deletion indicator is set. If it is, you will need to remove it.
  
  
  
  Remove the Deletion Indicator:
  
  If you have the necessary authorizations, you can remove the deletion indicator by going to the transaction code ME22N (Change Purchase Order).
  Select the relevant item and uncheck the deletion indicator checkbox.
  
  
  
  Consult with Your SAP Administrator: 
  
  If you do not have the necessary permissions to change the purchase order, you will need to contact your SAP administrator or the person responsible for procurement in your organization to assist in removing the deletion indicator.
  
  
  
  Review Related Documents: 
  
  Ensure that there are no related documents (like contracts or scheduling agreements) that might also have deletion indicators set, as these can affect the purchase order.
  
  
  
  Check for Configuration Issues: 
  
  If this issue occurs frequently, it may be worth reviewing the configuration settings in the SAP system to ensure that deletion indicators are being set appropriately and that there are no unintended consequences of the current setup.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  ME23N: Display Purchase Order
  ME22N: Change Purchase Order
  
  
  User Authorizations: Ensure that users have the necessary authorizations to change purchase orders and remove deletion indicators.
  Documentation: Refer to SAP documentation or help files for more detailed information on handling purchase orders and deletion indicators.
  
  By following these steps, you should be able to resolve the IP381 error and proceed with the necessary purchase order processing.