How To Fix IP118 - Maintenance item is already allocated a task list

SAP Error Message - Details

• Message type: E = Error

• Message class: IP - Messages for preventive maintenance

• Message number: 118

• Message text: Maintenance item is already allocated a task list

What causes this issue?

You have tried to create a new
<GL:general_maintenance_task_list>general maintenance task list</> from
the <GL:maintenance_item>maintenance item</>. A general task list has
already been assigned to the maintenance item.

System Response

The original assignment is deleted when you press <LS>Continue</>.

How to fix this error?

If you do not want to have the assignment of the general task list
deleted, you must cancel processing.
If you want to create a new general task list, continue with your
processing.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message IP118 - Maintenance item is already allocated a task list ?

  The SAP error message IP118, which states "Maintenance item is already allocated a task list," typically occurs when you attempt to assign a task list to a maintenance item that has already been assigned a task list. This can happen in the context of maintenance planning and execution within the SAP PM (Plant Maintenance) module.
  Cause:
  
  Duplicate Assignment: The maintenance item you are trying to assign a task list to already has a task list assigned to it.
  Incorrect Configuration: There may be a configuration issue or misunderstanding of how task lists are managed in your SAP system.
  Data Integrity Issues: There could be data integrity issues in the database that are causing the system to incorrectly identify the assignment status of the task list.
  
  Solution:
  
  
  Check Existing Assignments:
  
  Navigate to the maintenance item in question and check if a task list is already assigned. You can do this by using transaction codes like IP02 (Change Maintenance Item) or IP03 (Display Maintenance Item).
  If a task list is already assigned, you may need to decide whether to modify the existing assignment or remove it before assigning a new one.
  
  
  
  Remove Existing Task List:
  
  If you need to replace the existing task list, you can remove the current assignment first. This can be done in the same transaction where you view the maintenance item.
  
  
  
  Use the Correct Task List:
  
  Ensure that you are using the correct task list for the maintenance item. Sometimes, the task list may not be appropriate for the specific maintenance item.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or your organization's internal guidelines regarding task list assignments to ensure compliance with best practices.
  
  
  
  Check for System Errors:
  
  If you believe there should not be an existing assignment, check for any system errors or inconsistencies. You may need to run database consistency checks or consult with your SAP Basis team.
  
  
  
  User Authorization:
  
  Ensure that you have the necessary authorizations to make changes to task lists and maintenance items.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  IP01: Create Maintenance Item
  IP02: Change Maintenance Item
  IP03: Display Maintenance Item
  IA01: Create Task List
  IA02: Change Task List
  IA03: Display Task List
  
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search for relevant notes in the SAP Support Portal.
  
  
  Training and Documentation: Consider reviewing training materials or documentation related to SAP PM and task list management to better understand the processes involved.
  
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in SAP PM for further assistance.