How To Fix ILM_STANDARDS040 - You need to define cond. fields (for ex. &1) dynamically or statically

SAP Error Message - Details

• Message type: E = Error

• Message class: ILM_STANDARDS - ILM Standard Checks

• Message number: 040

• Message text: You need to define cond. fields (for ex. &1) dynamically or statically

What causes this issue?

The following condition field has been registered for the ILM object in
transaction IRM_CUST as well as for use with the BAdIs intended for it.
&V1& &V2& &V3& &V4&

System Response

INCLUDE ILM_STNDRD_CHECK_SYS_RESP_1 OBJECT DOKU ID TX

How to fix this error?

Delete one of the registrations. Use either the static registration
(transaction IRM_CUST) or the dynamic registration (BAdIs).
INCLUDE ILM_STNDRD_CHECK_WHATODO_1 OBJECT DOKU ID TX

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message ILM_STANDARDS040 - You need to define cond. fields (for ex. &1) dynamically or statically ?

  The SAP error message ILM_STANDARDS040 indicates that there is a requirement to define condition fields either dynamically or statically in the context of Information Lifecycle Management (ILM). This error typically arises when you are trying to execute a process that requires specific condition fields to be set up, but they have not been defined properly.
  Cause:
  The error can occur due to several reasons:
  
  Missing Configuration: The required condition fields have not been defined in the ILM configuration.
  Incorrect Settings: The settings for the condition fields may be incorrect or incomplete.
  Dynamic vs. Static Definition: The system is expecting a specific type of definition (dynamic or static) for the condition fields, and it has not been provided.
  
  Solution:
  To resolve the ILM_STANDARDS040 error, you can follow these steps:
  
  
  Check ILM Configuration:
  
  Go to the ILM configuration settings in your SAP system.
  Navigate to the relevant area where condition fields are defined (e.g., ILM settings for archiving or retention).
  Ensure that the required condition fields are defined correctly.
  
  
  
  Define Condition Fields:
  
  If the condition fields are missing, you need to define them. This can be done in the ILM configuration transaction (e.g., SARA for archiving).
  You can define condition fields either statically (fixed values) or dynamically (based on certain criteria).
  
  
  
  Dynamic vs. Static:
  
  If the error message specifies a need for dynamic or static fields, ensure that you are using the correct method as per your business requirements.
  For dynamic fields, you may need to implement logic to determine the values at runtime.
  For static fields, ensure that the values are hardcoded or predefined in the configuration.
  
  
  
  Testing:
  
  After making the necessary changes, test the process again to see if the error persists.
  Monitor the logs for any additional error messages that may provide further insight.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for detailed guidance on configuring ILM and condition fields.
  
  
  
  Seek Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert who specializes in ILM.
  
  
  
  Related Information:
  
  ILM (Information Lifecycle Management): A framework in SAP for managing data throughout its lifecycle, including archiving, retention, and deletion.
  Condition Fields: These are parameters that determine how data is processed in ILM scenarios, such as archiving or retention management.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional guidance related to ILM configuration.
  
  By following these steps, you should be able to address the ILM_STANDARDS040 error and ensure that your ILM configuration is set up correctly.