How To Fix IDMX163 - CFDI approval process already started, line items should not be inserted

SAP Error Message - Details

• Message type: E = Error

• Message class: IDMX - Localization Mexico - Digital Invoice

• Message number: 163

• Message text: CFDI approval process already started, line items should not be inserted

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message IDMX163 - CFDI approval process already started, line items should not be inserted ?

  The SAP error message IDMX163, which states "CFDI approval process already started, line items should not be inserted," typically occurs in the context of the Mexican CFDI (Comprobante Fiscal Digital por Internet) electronic invoicing process. This error indicates that an attempt is being made to insert line items into a CFDI document that is already in the approval process, which is not allowed.
  Cause:
  
  CFDI Approval Process Initiated: The error arises when the CFDI document has already been submitted for approval, and any further modifications (like adding line items) are prohibited.
  System Configuration: There may be specific configurations in the SAP system that restrict changes to documents once they enter a certain status in the approval workflow.
  User Actions: A user may have inadvertently attempted to modify a document that is already in the approval stage.
  
  Solution:
  
  Check Document Status: Verify the status of the CFDI document in question. If it is already in the approval process, you will need to wait for the approval to complete before making any changes.
  Cancel or Reject the Document: If changes are necessary, consider canceling or rejecting the document (if your business process allows it) to revert it to a state where modifications can be made.
  Consult Workflow: Review the workflow settings and approval processes in your SAP system to understand the restrictions and ensure that users are aware of the limitations on modifying documents in the approval stage.
  User Training: Provide training to users on the CFDI process to prevent attempts to modify documents that are already in the approval process.
  SAP Notes and Support: Check for any relevant SAP Notes or updates that may address this issue or provide additional guidance. If the problem persists, consider reaching out to SAP support for assistance.
  
  Related Information:
  
  CFDI Process: Understanding the CFDI process and its stages is crucial for managing electronic invoicing in Mexico. Familiarize yourself with the lifecycle of a CFDI document, including creation, approval, and submission.
  SAP Configuration: Review the configuration settings related to electronic invoicing and approval processes in your SAP system to ensure they align with your business requirements.
  Documentation: Refer to SAP documentation or user manuals specific to your version of SAP for detailed instructions on handling CFDI documents and troubleshooting related errors.
  
  By following these steps, you should be able to address the IDMX163 error effectively.