How To Fix ICC_CN895 - Format of reference document number is invalid

SAP Error Message - Details

• Message type: E = Error

• Message class: ICC_CN - Nachrichten zum Druck vornumerierter SD-Belege

• Message number: 895

• Message text: Format of reference document number is invalid

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message ICC_CN895 - Format of reference document number is invalid ?

  The SAP error message ICC_CN895, which states "Format of reference document number is invalid," typically occurs in the context of document processing, particularly when dealing with financial documents or transactions that require a reference number. This error indicates that the reference document number provided does not conform to the expected format defined in the system.
  Causes:
  
  Incorrect Format: The reference document number may not match the expected format (e.g., length, character type).
  Configuration Issues: The system may have specific configuration settings that define valid formats for reference document numbers, and the provided number does not meet these criteria.
  Data Entry Errors: Manual entry errors, such as typos or incorrect characters, can lead to this error.
  Missing or Incomplete Data: The reference document number may be missing or incomplete, leading to validation failures.
  
  Solutions:
  
  Check Format Requirements: Review the expected format for the reference document number in your SAP configuration. This can usually be found in the relevant customizing settings (e.g., transaction SPRO).
  Validate Input: Ensure that the reference document number being entered adheres to the required format. This includes checking for the correct number of characters, allowed characters (e.g., alphanumeric), and any specific prefixes or suffixes.
  Correct Data Entry: If the error is due to manual entry, correct the reference document number and try again.
  Consult Documentation: Refer to SAP documentation or help resources for specific details on the format requirements for the reference document number in your context.
  Check Customizations: If your organization has custom developments or enhancements, ensure that they are not interfering with the standard validation process.
  Contact Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may be using specific transaction codes related to document processing (e.g., FB60 for vendor invoices, FB70 for customer invoices).
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  User Exits or BAdIs: If your organization has implemented user exits or Business Add-Ins (BAdIs) that affect document processing, review them to ensure they are not causing the issue.
  
  By following these steps, you should be able to identify the cause of the ICC_CN895 error and implement a suitable solution.