How To Fix I4380 - Approval status for &1 &2 prevents the revoking of the assignment

SAP Error Message - Details

• Message type: E = Error

• Message class: I4 - WCM: Work Clearance Management

• Message number: 380

• Message text: Approval status for &1 &2 prevents the revoking of the assignment

Self-Explanatory Message

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• What is the cause and solution for SAP error message I4380 - Approval status for &1 &2 prevents the revoking of the assignment ?

  The SAP error message I4380 indicates that the approval status of a specific object (identified by &1 and &2) prevents the revocation of an assignment. This typically occurs in the context of SAP's governance, risk, and compliance (GRC) modules, particularly when dealing with access control and role assignments.
  Cause:
  The error is triggered when an attempt is made to revoke an assignment (such as a role or authorization) that is currently in a status that does not allow for revocation. Common causes include:
  
  The assignment is in a status that requires approval (e.g., pending approval, approved, etc.).
  The assignment is part of a workflow that has not been completed.
  The object may be locked or restricted due to compliance or governance policies.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Approval Status: Review the approval status of the object in question. You may need to navigate to the relevant transaction or report to see the current status.
  
  
  Complete Pending Approvals: If the assignment is pending approval, you may need to complete the approval process before attempting to revoke the assignment.
  
  
  Change Status: If you have the necessary permissions, you may be able to change the status of the assignment to allow for revocation. This could involve changing it to a status that permits revocation.
  
  
  Consult with GRC Team: If you are unsure about the approval process or how to change the status, consult with your organization's GRC team or the person responsible for managing role assignments and approvals.
  
  
  Review Compliance Policies: Ensure that any actions taken comply with your organization's governance and compliance policies.
  
  
  Use Transaction Codes: Depending on your SAP version, you may use specific transaction codes (like SU01 for user management or PFCG for role management) to manage roles and authorizations.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently updates its software, and there may be known issues or fixes available.
  Documentation: Review SAP documentation related to role management and approval workflows to understand the processes involved.
  User Permissions: Ensure that you have the necessary permissions to revoke assignments. Sometimes, lack of authorization can also lead to such errors.
  
  By following these steps, you should be able to address the I4380 error and successfully manage the assignment in question.