How To Fix I0311 - --> Archiving not possible, usage found

SAP Error Message - Details

• Message type: E = Error

• Message class: I0 - Messages for PM tables

• Message number: 311

• Message text: --> Archiving not possible, usage found

What causes this issue?

The system found usages during the initial archiving run for technical
objects (equipment or functional location). A technical object can only
be archived if it is not referenced by any other object.

System Response

If an existing reference does not allow archiving, the system issues a
series of messages such as the following:
<ZH>Equipment/Functional location archiving: Usage test</>
IR 700 Program RIARCxxx started: 29.11.1999 20:42:36
I0 302 Client: 000
I0 302 Equipment:
I0 302 Equipment category:
I0 302 Object type
The system then displays the reference found (see below for
explanations) and issues the message <ZH>"Archiving not possible, usage
found"</>.

How to fix this error?

In order to archive a technical object, you must perform different
follow-up activities, depending on the kind of reference found by the
system. You will find examples of found references and a description of
how to remove usages below:
I0316 ----> Configuration (internal object number) 012345
<ZH>Explanation:</> The object to be archived is configured.
<ZH>Display usage:</> IE03/IL03 Display configuration data
<ZH>Remove usage:</> No standard solution
I0 316 ----> Task list group key 012345 01
<ZH>Explanation:</> The object to be archived is assigned to the task
list 012345.
<ZH>Display usage:</> IA03 - Display equipment task list; IA13 -
Display functional location task list
<ZH>Remove usage:</> SARA (Object PM_PLAN); IA25 - Delete task lists
without archiving; IA02 - Change equipment task lists or IA12 - Change
functional location task list. (Choose <LS>Edit -> Delete</> in the
task list overview).
I0 316 ----> Bill of material (BOM) 012345 4
<ZH>Explanation:</> The object to be archived is assigned to BOM 012345
4.
<ZH>Display usage:</> IB03 - Display equipment BOM
<ZH>Remove usage:</> IB02 - Change equipment BOM
I0 316 ----> Order number 012345
<ZH>Explanation:</> The object to be archived is an object (reference
object) of the maintenance or service order 012345.
<ZH>Display usage:</> IW39, IW73 - Display orders
<ZH>Remove usage:</> SARA (Object PM_ORDER)
I0 316 ----> Notification number 012345
<ZH>Explanation:</> The object to be archived is an object (reference
object) of the maintenance, service, or quality notification 012345.
<ZH>Display usage:</> IW29, IW59, QM11 - Display notifications
<ZH>Remove usage:</> SARA (Object PM_QMEL, PM_SM_QMEL or QM_QMEL)
I0 316 ----> Affected equipment/functional location 012345
<ZH>Explanation:</> The object to be archived is assigned as the
affected equipment or functional location to the notification 012345.
<ZH>Display usage:</> IW29 - Display notifications
<ZH>Remove usage:</> SARA (Object PM_QMEL, PM_SM_QMEL, or QM_QMEL)
I0 316 ----> Maintenance item 012345 6789
<ZH>Explanation:</> The object to be archived is an object (reference
object) of the maintenance plan item 012345 in the maintenance plan
6789.
<ZH>Display usage:</> IP06 - Display maintenance item
<ZH>Remove usage:</> SARA (Object PM_MPLAN).
I0 316 ----> Delivery 000123, archivable with the archiving object
PM_EQUI
<ZH>Explanation:</> The object to be archived is still being used (in
this case, in a delivery). However, the object could also be used in a
handling unit, inventory, or a material document (for example), and in
this case is archived using another archiving object (see
notification).
<ZH>Remove usage:</> See notification (in the example, using SARA -
Object PM_EQUI)
I0 316 ----> Link from equipment/functional location 012345
<ZH>Explanation:</> The object to be archived is defined as the initial
node of the object link.
<ZH>Display usage:</> IN03, IN06, IN09 - Display object link
<ZH>Remove usage:</> No standard solution; emergency solution with
suitable changes to the object link (IN02, IN05, IN08)
I0 316 ----> Link to equipment/functional location 012345
<ZH>Explanation:</> The object to be archived is defined as the end
node of the object link.
<ZH>Display usage:</> IN09 - Display object link
<ZH>Remove usage:</> No standard solution; emergency solution with
suitable changes to the object link (IN02, IN05, IN08)
I0 316 ----> Link object is equipment/functional location 012345
<ZH>Explanation:</> The object to be archived is defined as the edge of
the issued object link.
<ZH>Display usage:</> IN16, IN19 - Display object network
<ZH>Remove usage:</> No standard solution; emergency solution with
suitable changes to the object link (IN02, IN05, IN08)
I0 316 ----> Measuring point 012345
<ZH>Explanation:</> The measuring point 012345 is assigned to the
object to be archived.
<ZH>Display usage:</> IK06 - Display the measuring points for the
object
<ZH>Remove usage:</> Delete IE02, IL02 (Change equipment or functional
location): Delete the corresponding entry in the dialog for assigning
measuring points. However, this is only possible if all measurement
documents for the measuring point have been archived first (SARA -
Object PM_IMRG). The same applies when deleting using transaction IK05
(Change measuring points for the object).
I0 316 ----> Document number 012345
<ZH>Explanation:</> The object to be archived is assigned to the
document 012345.
<ZH>Display usage:</> CV03N - Display document
<ZH>Remove usage:</> SARA (Object CV_DVS)
I0 316 ----> Historical order number 012345
<ZH>Explanation:</> The object to be archived is assigned to the
historical order 012345.
<ZH>Display usage:</> IW40 - Display orders
<ZH>Remove usage:</> IW38 - Change orders. Choose <LS>Completion ->
Delete historical orders</> in the historical order.
I0 316 ---->Superior equipment/superior functional location 012345
<ZH>Explanation:</> The object to be archived has lower-level technical
objects.
<ZH>Display usage:</> IE03, IL03 - Display sub-equipments or
functional locations
<ZH>Remove usage:</> IE02, IL02 - Change equipments or functional
locations

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message I0311 - --> Archiving not possible, usage found ?

  The SAP error message I0311 ("Archiving not possible, usage found") typically occurs when you attempt to archive data that is still in use or has dependencies that prevent it from being archived. This is a common issue in SAP systems when dealing with data archiving processes.
  Cause:
  The error indicates that there are still references or usages of the data you are trying to archive. This could be due to:
  
  Open Documents: There are open documents or transactions that reference the data you want to archive.
  Dependencies: Other objects or processes are dependent on the data, preventing it from being archived.
  Incomplete Deletion: Related data has not been completely deleted or processed, leaving remnants that block archiving.
  Configuration Issues: The archiving object may not be properly configured, or the archiving settings may not be correctly defined.
  
  Solution:
  To resolve the I0311 error, you can follow these steps:
  
  
  Check for Open Documents: Use transaction codes like SARA (Archive Administration) to check for any open documents or transactions that are still using the data you want to archive. You may need to close or process these documents before archiving.
  
  
  Analyze Dependencies: Investigate any dependencies that might exist. You can use tools like the Archive Object Information (transaction SARA) to see what is preventing the archiving process.
  
  
  Delete or Process Related Data: If there are related data entries that are no longer needed, consider deleting or processing them to clear the way for archiving.
  
  
  Review Archiving Configuration: Ensure that the archiving object is correctly configured. Check the settings in transaction SARA for the specific archiving object you are working with.
  
  
  Use Archiving Object Logs: Check the logs for the archiving object to get more detailed information about what is causing the issue. This can provide insights into specific records or dependencies that need to be addressed.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to the specific archiving object you are working with for additional guidance.
  
  
  Seek Help from SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance.
  
  
  Related Information:
  
  Transaction Codes: 
  
  SARA: Archive Administration
  SARI: Archive Information System
  SAD1: Archive Data Deletion
  
  
  Archiving Objects: Each archiving object has its own specific requirements and dependencies. Make sure to familiarize yourself with the specific archiving object you are working with.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional solutions related to archiving.
  
  By following these steps, you should be able to identify and resolve the cause of the I0311 error, allowing you to proceed with your data archiving efforts.