How To Fix HRWPC_PCR003 - Employee group &1 does not exist on the selected date

SAP Error Message - Details

• Message type: E = Error

• Message class: HRWPC_PCR - Messages for Personal Change Request

• Message number: 003

• Message text: Employee group &1 does not exist on the selected date

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRWPC_PCR003 - Employee group &1 does not exist on the selected date ?

  The SAP error message HRWPC_PCR003 indicates that the employee group specified (denoted by &1) does not exist on the selected date in the system. This error typically arises in the context of personnel calculation rules (PCR) or when processing payroll data.
  Cause:
  
  Invalid Employee Group: The employee group specified in the payroll or personnel calculation rule does not exist in the system for the date being processed.
  Date Mismatch: The employee group may have been valid at one time but was changed or deleted after the specified date.
  Configuration Issues: There may be issues with the configuration of employee groups in the system, such as missing entries in the relevant tables.
  Data Entry Errors: There could be a typographical error in the employee group code being referenced.
  
  Solution:
  
  Verify Employee Group: Check the employee group code being referenced in the error message. Ensure that it is correctly entered and corresponds to an existing employee group in the system.
  Check Validity Dates: Look into the validity dates of the employee group. Use transaction codes like PA30 (Maintain HR Master Data) to check if the employee group is valid for the date in question.
  Review Configuration: If you have access, review the configuration settings for employee groups in the system. This can be done through transaction SPRO (Customizing) and navigating to the relevant HR settings.
  Consult with HR/Payroll Team: If you are not able to resolve the issue, consult with your HR or payroll team to ensure that the employee group is correctly set up and that there are no discrepancies in the data.
  Check for Changes: If there have been recent changes to the employee group structure, ensure that all relevant personnel records have been updated accordingly.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  PA30: Maintain HR Master Data
  PA20: Display HR Master Data
  SPRO: Customizing settings
  
  
  Documentation: Refer to SAP Help documentation for detailed information on employee groups and their configuration.
  Support: If the issue persists, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.