How To Fix HRTR_REC_WIZ005 - Only negative amounts can be entered under this expense type

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTR_REC_WIZ - Function Group HRTR_REC_WIZ

• Message number: 005

• Message text: Only negative amounts can be entered under this expense type

<DS><ZK>&CAUSE&</></>
You have manually selected the expense type <LS>pay back private
expenses</> and entered a positive value.

System Response

The expense type <LS>pay back private expenses</> (along with
<LS>private, paid</>) was created for the Receipt Wizard. The Receipt
Wizard assigns private expenses from receipts that were paid by the
company to this expense type. As these amounts must be paid back to the
company by the employee, these amounts must always be negative.

How to fix this error?

Do not manually select this expense type. Write the total amount of the
receipt to a different expense type (for example <LS>'Hotel'</>) Select
this receipt and start the Receipt Wizard.
If, however you do want to use this expense type manually you must:
Create the amount for the expense type <LS>Pay back private expenses
</> as a negative amount.
Choose the <LS>Private, paid</> expense type and enter the same amount
but as a positive amount.

Procedure for System Administrators

This message can be deactivated in Customizing for expense type PRIV
under <DS><ZK>Travel Management -> Travel Expenses -> Master Data ->
Travel Expense Types -> Define Maximum Rate and Default Values for
Expense Types</></>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRTR_REC_WIZ005 - Only negative amounts can be entered under this expense type ?

  The SAP error message HRTR_REC_WIZ005 indicates that the system is configured to only allow negative amounts for a specific expense type. This typically occurs in the context of travel expense reporting or similar financial transactions where certain expense types are expected to be refunds or deductions rather than standard expenses.
  Cause:
  
  Configuration Settings: The expense type in question has been configured in the system to accept only negative amounts. This is often the case for expense types that represent reimbursements or corrections.
  Data Entry Error: The user may have mistakenly entered a positive amount when the system expects a negative value.
  
  Solution:
  
  Check the Amount: Ensure that the amount you are trying to enter is indeed negative. If you are trying to enter a refund or a correction, make sure to input it as a negative value (e.g., -100 instead of 100).
  Review Configuration: If you believe that the expense type should allow positive amounts, you may need to review the configuration settings in the SAP system. This typically requires access to the configuration settings in the SAP HR module:
  
  Navigate to the relevant configuration area (usually under the Travel Management or Payroll settings).
  Check the settings for the specific expense type to see if it is set to accept only negative amounts.
  If changes are needed, consult with your SAP administrator or a functional consultant to adjust the configuration.
  
  
  Consult Documentation: Review any internal documentation or guidelines regarding the use of expense types in your organization to ensure compliance with the expected input formats.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP frequently updates its documentation and may provide additional insights or patches.
  User Training: Ensure that users are trained on how to correctly enter expenses, especially in cases where negative amounts are required.
  Testing: If changes are made to the configuration, conduct thorough testing to ensure that the system behaves as expected and that other expense types are not adversely affected.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team for further assistance.