How To Fix HRTNM_MSG014 - An entry with the same record exists

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTNM_MSG - Message class for Training Needs Management

• Message number: 014

• Message text: An entry with the same record exists

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRTNM_MSG014 - An entry with the same record exists ?

  The SAP error message HRTNM_MSG014 ("An entry with the same record exists") typically occurs in the context of personnel management or employee data management within the SAP system. This error indicates that there is an attempt to create or update a record that already exists in the database, leading to a conflict.
  Cause:
  
  
  Duplicate Entries: The most common cause is that the system is trying to create a new record (such as a new employee or a new personnel action) that has the same key fields as an existing record. This could be due to:
  
  An attempt to create a new employee with the same personnel number as an existing employee.
  Trying to enter a new record for a position or organizational unit that already exists.
  
  
  
  Data Migration Issues: If data has been migrated from another system, there may be duplicates that were not properly handled during the migration process.
  
  
  Incorrect Data Entry: Users may inadvertently enter the same data multiple times, leading to conflicts.
  
  
  Solution:
  
  
  Check for Existing Records: Before creating or updating a record, check the database to see if a record with the same key fields already exists. This can often be done through transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  
  
  Correct Data Entry: Ensure that the data being entered is unique. If you are trying to create a new employee, make sure that the personnel number is not already in use.
  
  
  Data Cleanup: If duplicates are found, you may need to clean up the data. This could involve:
  
  Deleting or archiving duplicate records.
  Merging records if applicable.
  
  
  
  Consult with IT or SAP Support: If you are unable to resolve the issue, it may be necessary to consult with your IT department or SAP support for further assistance. They can help identify the root cause and provide guidance on how to resolve it.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for personnel actions) to manage employee records effectively.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide specific guidance or fixes for known problems.
  User Authorization: Ensure that you have the necessary authorizations to create or modify records in the system, as lack of proper permissions can sometimes lead to unexpected errors.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.