How To Fix HRTMC_SERVICES068 - A data record already exists for this time period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTMC_SERVICES - Messages for Services

• Message number: 068

• Message text: A data record already exists for this time period

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRTMC_SERVICES068 - A data record already exists for this time period ?

  The SAP error message HRTMC_SERVICES068 indicates that there is an attempt to create or modify a data record (such as a time record, absence, or attendance) for a specific time period where a record already exists. This typically occurs in the context of time management or personnel administration modules in SAP.
  Cause:
  
  Duplicate Entries: The most common cause is that there is already an existing record for the same employee and time period. This could be due to manual entry errors or system processes that have already created a record.
  Incorrect Date Range: The date range specified in the transaction may overlap with an existing record.
  Data Migration Issues: If data has been migrated from another system, there may be duplicate records that were not cleaned up.
  Integration Issues: If there are integrations with other systems (like payroll or attendance systems), they may be creating records that conflict with manual entries.
  
  Solution:
  
  Check Existing Records: Review the existing records for the employee in the relevant time management infotype (e.g., IT 2001 for Absences, IT 2002 for Attendances). Ensure that there are no overlapping records for the specified time period.
  Modify or Delete Existing Records: If a duplicate record is found, you may need to modify or delete the existing record before creating a new one. Ensure that you have the necessary authorizations to make these changes.
  Adjust Date Range: If you are trying to create a new record, ensure that the date range does not overlap with existing records.
  Consult with IT or SAP Support: If you are unable to resolve the issue, it may be necessary to consult with your IT department or SAP support for further assistance, especially if this is related to data migration or integration issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) or PA20 (Display HR Master Data) to check existing records.
  Infotypes: Understand the relevant infotypes that pertain to time management, such as IT 2001 (Absences), IT 2002 (Attendances), and IT 2003 (Substitutions).
  Authorization: Ensure that you have the necessary authorizations to view and modify HR data.
  Documentation: Refer to SAP documentation or help files for more detailed information on handling time management records and error messages.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.