How To Fix HRTMC_BASIS502 - Gaps between periods &1 and &2 of group &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTMC_BASIS - Message Class for Talent Management Core (HCM_TMC)

• Message number: 502

• Message text: Gaps between periods &1 and &2 of group &3

What causes this issue?

The periods of a group must cover exactly one year. There are to be no
gaps between the periods. The period group &V3& contains a gap between
the periods &V1& and &V2&.

System Response

The data is not saved.

How to fix this error?

Extend the existing periods, or create an additional period to close the
gap.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRTMC_BASIS502 - Gaps between periods &1 and &2 of group &3 ?

  The SAP error message HRTMC_BASIS502 indicates that there are gaps in the time evaluation periods for a specific group of employees. This typically occurs in the context of time management and can affect payroll processing, time evaluation, and reporting.
  Cause:
  The error message is triggered when there are inconsistencies in the time data for a group of employees. Specifically, it indicates that there are missing time records or gaps in the time evaluation periods between two specified dates for a particular employee group. This can happen due to various reasons, such as:
  
  Missing Time Records: Employees may not have recorded their time for certain periods.
  Incorrect Time Evaluation Configuration: The configuration settings for time evaluation may not be set up correctly.
  Data Entry Errors: Manual errors during data entry can lead to gaps in time records.
  Changes in Employment Status: Changes in an employee's status (e.g., leave of absence, termination) may not have been properly reflected in the time records.
  
  Solution:
  To resolve the HRTMC_BASIS502 error, you can take the following steps:
  
  
  Check Time Records: Review the time records for the specified employee group and ensure that there are no missing entries for the periods indicated in the error message.
  
  
  Run Time Evaluation: Execute the time evaluation process again to see if the gaps can be filled automatically. This can be done using transaction code PT60 or PT_04.
  
  
  Correct Data Entry: If you find any missing or incorrect time entries, correct them in the system. Ensure that all employees have their time recorded accurately for the specified periods.
  
  
  Review Configuration: Check the configuration settings for time management in SAP. Ensure that the time evaluation schema and rules are correctly set up to avoid gaps in future evaluations.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling time evaluation issues.
  
  
  Contact Support: If the issue persists after checking the above points, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PT60 (Time Evaluation) and PT_04 (Time Evaluation Overview).
  Time Management Configuration: Review the configuration settings in the IMG (Implementation Guide) under Personnel Management > Time Management.
  SAP Notes: Check for any relevant SAP Notes that may address known issues related to time evaluation and gaps in periods.
  
  By following these steps, you should be able to identify and resolve the underlying issues causing the HRTMC_BASIS502 error message.