How To Fix HRTMC_BASIS305 - &1 was rejected; the entry stating who chose to reject cannot be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTMC_BASIS - Message Class for Talent Management Core (HCM_TMC)

• Message number: 305

• Message text: &1 was rejected; the entry stating who chose to reject cannot be deleted

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRTMC_BASIS305 - &1 was rejected; the entry stating who chose to reject cannot be deleted ?

  The SAP error message HRTMC_BASIS305 typically occurs in the context of the Talent Management module, particularly when dealing with processes like performance evaluations, talent reviews, or similar HR-related workflows. The error message indicates that a specific entry (e.g., a candidate, employee, or evaluation) was rejected, and the system is preventing the deletion of that entry because it is associated with a rejection decision.
  Cause:
  The error is caused by the following scenarios:
  
  Rejection Status: The entry you are trying to delete has been marked as rejected, and the system maintains a record of who made that rejection. This is to ensure data integrity and accountability in HR processes.
  Workflow Constraints: The workflow or process rules in SAP may prevent the deletion of entries that have been formally rejected to maintain a clear audit trail.
  Authorization Issues: The user may not have the necessary permissions to delete entries that are in a rejected state.
  
  Solution:
  To resolve this error, consider the following steps:
  
  
  Review the Rejection: Check the details of the rejection. Understand who rejected the entry and why. This information can often be found in the workflow logs or the history of the entry.
  
  
  Change Status: If appropriate, you may need to change the status of the entry from rejected to another status (e.g., "active" or "pending") before attempting to delete it. This may require specific permissions or actions from a supervisor or HR administrator.
  
  
  Consult with HR: If you are unsure about the implications of deleting a rejected entry, consult with your HR department or the person responsible for managing the Talent Management processes.
  
  
  Check Authorizations: Ensure that you have the necessary authorizations to perform deletion actions in the system. If not, contact your SAP security administrator to request the appropriate permissions.
  
  
  System Configuration: If the issue persists and is affecting multiple users or entries, it may be necessary to review the system configuration or workflow settings with your SAP Basis or HR module consultant.
  
  
  Related Information:
  
  Audit Trail: SAP maintains an audit trail for HR processes, which is crucial for compliance and tracking changes. Deleting entries that have been rejected can compromise this audit trail.
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  Documentation: Review the SAP Help documentation for the Talent Management module to understand the implications of rejection and deletion processes.
  
  By following these steps, you should be able to address the error message HRTMC_BASIS305 effectively.