How To Fix HRTIM_ESA_ABS_REQ005 - You cannnot create or change a request for this absence type

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTIM_ESA_ABS_REQ - Messages for ESA Leave Request Services

• Message number: 005

• Message text: You cannnot create or change a request for this absence type

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRTIM_ESA_ABS_REQ005 - You cannnot create or change a request for this absence type ?

  The SAP error message HRTIM_ESA_ABS_REQ005 indicates that you cannot create or change a request for a specific absence type. This error typically arises in the context of the SAP Time Management module, particularly when dealing with absence requests in the Employee Self-Service (ESS) or Manager Self-Service (MSS) applications.
  Causes:
  
  Configuration Issues: The absence type may not be configured correctly in the system. This could include settings related to eligibility, validity periods, or specific rules that govern the absence type.
  Authorization Problems: The user may not have the necessary authorizations to create or change requests for that particular absence type.
  Status of the Absence Type: The absence type may be inactive or not available for the current period, which can prevent users from submitting requests.
  Employee Status: The employee's status (e.g., on leave, terminated, etc.) may restrict them from submitting absence requests.
  Business Rules: There may be specific business rules or workflows that prevent the creation or modification of requests for certain absence types.
  
  Solutions:
  
  
  Check Configuration: Review the configuration settings for the absence type in the SAP system. Ensure that it is active and properly set up for the intended use.
  
  Transaction Code: SPRO (to access the configuration settings).
  Navigate to: Time Management > Absences > Define Absence Types.
  
  
  
  Review Authorizations: Ensure that the user has the necessary authorizations to create or change absence requests.
  
  Use transaction code SU53 to check for authorization issues after the error occurs.
  Consult with your SAP security team to adjust roles and permissions if needed.
  
  
  
  Verify Employee Status: Check the employee's status in the system to ensure they are eligible to submit absence requests.
  
  Use transaction code PA20 or PA30 to view employee data.
  
  
  
  Consult Business Rules: Review any business rules or workflows that may be in place for the absence type. This may involve consulting with HR or the relevant business process owner.
  
  
  System Logs: Check system logs for any additional error messages or warnings that may provide more context about the issue.
  
  
  Testing: If changes are made to configuration or authorizations, test the absence request process again to ensure the issue is resolved.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search for the error message in the SAP Support Portal.
  Documentation: Review SAP documentation related to Time Management and absence types for further insights into configuration and usage.
  User Training: Ensure that users are trained on how to properly submit absence requests and understand any limitations or requirements associated with different absence types.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support for further assistance.