How To Fix HRTIM00REC039 - Quota type &1 was marked for automatic deduction

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTIM00REC - HR Messages: Time Recording

• Message number: 039

• Message text: Quota type &1 was marked for automatic deduction

What causes this issue?

The system determined that quota type &V1& should be used for online
deduction. However, this quota type is marked in Customizing for
automatic deduction in time evaluation.

System Response

The relevant time quota record is not taken into account during quota
deduction. This may cause the quota deduction to terminate due to a
lack of quota entitlement.

How to fix this error?

Time quotas that are marked for automatic deduction must not be
assigned to attendances or absences. Check your Customizing settings
for time quotas and the corresponding attendance or absence types.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRTIM00REC039 - Quota type &1 was marked for automatic deduction ?

  The SAP error message HRTIM00REC039 indicates that a specific quota type (represented by &1) has been marked for automatic deduction, which means that the system is trying to automatically deduct time off or leave from an employee's quota. This can occur in various scenarios, such as when an employee requests time off or when a time evaluation process is run.
  Cause:
  
  Quota Configuration: The quota type may be configured in a way that it is set for automatic deduction, but there may be issues with the configuration or the employee's entitlement.
  Insufficient Quota: The employee may not have enough balance in the specified quota type to cover the requested time off.
  Time Evaluation Settings: The time evaluation process may not be set up correctly, leading to issues with how quotas are being deducted.
  Employee Master Data: There may be inconsistencies or missing information in the employee's master data related to the quota type.
  
  Solution:
  
  Check Quota Configuration: Review the configuration of the quota type in the SAP system. Ensure that it is set up correctly for automatic deduction and that the rules are appropriate for your organization's policies.
  Review Employee Quota Balances: Check the employee's quota balances to ensure they have sufficient leave available for the requested time off. If not, consider adjusting the quota or informing the employee.
  Examine Time Evaluation Settings: Ensure that the time evaluation settings are correctly configured to handle automatic deductions for the specific quota type.
  Update Employee Master Data: Verify that the employee's master data is complete and accurate, particularly regarding the quota type in question. Make any necessary updates.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on the quota type and its configuration.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA30 (Maintain HR Master Data) to check employee data or PT50 (Time Evaluation) to run evaluations.
  Quota Types: Familiarize yourself with the different quota types used in your organization and their specific configurations.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional guidance on this error message.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.