How To Fix HRTIM00REC036 - Some quota records were skipped due to lack of authorization

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTIM00REC - HR Messages: Time Recording

• Message number: 036

• Message text: Some quota records were skipped due to lack of authorization

What causes this issue?

The system has skipped at least one time quota record due to missing
read authorization.

System Response

The time quota amount available for processing is incomplete.

How to fix this error?

If you require all of the employee's available time quota records,
check your user profile and inform your user administrator if you need
additional read and/or write authorizations.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRTIM00REC036 - Some quota records were skipped due to lack of authorization ?

  The SAP error message HRTIM00REC036 indicates that some quota records were skipped during processing because the user does not have the necessary authorization to access those records. This typically occurs in the context of time management or personnel administration when the system attempts to read or process employee quota data (like vacation or sick leave) but encounters authorization restrictions.
  Cause:
  
  Authorization Issues: The user executing the transaction does not have the required authorizations to view or modify certain quota records. This can be due to missing roles or permissions in the user's profile.
  Data Protection: Certain quota records may be protected due to company policies or legal requirements, preventing unauthorized access.
  Configuration Settings: The system may be configured in a way that restricts access to specific employee data based on organizational units or other criteria.
  
  Solution:
  
  
  Check User Authorizations:
  
  Review the user's roles and authorizations in the SAP system. Ensure that the user has the necessary permissions to access the relevant quota records.
  Use transaction SU53 immediately after encountering the error to analyze the authorization check and identify which specific authorizations are missing.
  
  
  
  Adjust Authorizations:
  
  If the user lacks the necessary authorizations, work with your SAP security team to adjust the user's roles or permissions accordingly.
  Ensure that the user has access to the relevant infotypes (e.g., infotype 2006 for absence quotas) and any associated authorization objects.
  
  
  
  Review Configuration:
  
  Check the configuration settings related to time management and personnel administration to ensure that they align with your organization's policies and that they do not inadvertently restrict access to necessary data.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or support notes related to the specific error message for additional insights or updates that may address the issue.
  
  
  
  Testing:
  
  After making changes to authorizations or configurations, test the process again to ensure that the error no longer occurs and that the user can access the required quota records.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PT60 (Time Evaluation) to help diagnose and resolve issues.
  Authorization Objects: Common authorization objects related to time management include P_ORGIN (Personnel Administration) and P_TCODE (Transaction Code).
  SAP Notes: Search for SAP Notes related to HRTIM00REC036 for any specific patches or updates that may address known issues.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.